What are the responsibilities and job description for the Payroll Specialist position at Aston Carter?
Job Title: Timekeeping and Leave Management Specialist
Job Description
The Timekeeping Specialist plays a key role in ensuring accurate payroll and leave processing for team members on leave. This position focuses on entering leave decisions into Oracle, accurately coding timecards with appropriate leave and disability pay codes, making historical corrections, and managing multiple payroll spreadsheets in Excel. The role may also serve as a backup to the billing administrator, supporting insurance invoicing and payment guidance for team members on leave.
Responsibilities
This position operates in a hybrid work environment. You will complete an initial on-site training period of approximately 2–3 weeks, working closely with the team to learn timekeeping, leave coding, and billing processes. After training, the role transitions to primarily remote work, with an expectation to come on-site 1–2 days per week. The work involves regular use of Oracle, Excel, and other timekeeping and payroll systems, as well as online billing platforms such as Cybersource. You will collaborate with a small, focused team that collectively manages a large volume of timecards and leave requests on a bi-weekly payroll cycle, in a professional office setting that supports both on-site and remote work.
Job Type & Location
This is a Contract position based out of Indianapolis, IN.
Pay And Benefits
The pay range for this position is $23.00 - $30.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
This is a hybrid position in Indianapolis,IN.
Application Deadline
This position is anticipated to close on May 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Job Description
The Timekeeping Specialist plays a key role in ensuring accurate payroll and leave processing for team members on leave. This position focuses on entering leave decisions into Oracle, accurately coding timecards with appropriate leave and disability pay codes, making historical corrections, and managing multiple payroll spreadsheets in Excel. The role may also serve as a backup to the billing administrator, supporting insurance invoicing and payment guidance for team members on leave.
Responsibilities
- Enter leave decisions and leave codes into Oracle with a high level of accuracy and attention to detail.
- Manage and maintain timecards for employees who are out on leave, ensuring correct leave and disability pay codes are applied.
- Process a high volume of leave requests, ranging from approximately 150 requests per day.
- Support bi-weekly payroll processing by coding and reviewing up to approximately 800 timecards as part of a three-person team.
- Edit and correct timecards as needed, including making historical corrections to ensure accurate payroll records.
- Perform manual entry of timecard edits, such as backing out PTO hours for employees who are on leave.
- Utilize Excel to manage and reconcile multiple payroll-related spreadsheets, including penny pay, pending edits, and zero hours reports.
- Serve as a backup for the billing administrator when needed, supporting billing and payment activities for employees on leave.
- Send insurance invoices to team members on leave and ensure timely and accurate distribution of billing information.
- Create and prepare invoices related to benefits payments for employees on leave.
- Provide clear guidance to team members on how to make payments through Cybersource, the billing platform.
- Collaborate with internal stakeholders to resolve discrepancies in timekeeping, leave coding, and benefits payments.
- Maintain confidentiality of employee information and adhere to internal policies and procedures related to payroll and leave management.
- Demonstrated experience in payroll and timekeeping processes, including hands-on work with timecards.
- Strong proficiency in MS Office, including Word, PowerPoint, and especially Excel for managing multiple payroll spreadsheets.
- Practical experience with benefits payments for employees while they are on leave.
- Experience manually coding different pay and leave codes on timecards and making manual adjustments as needed.
- Ability to handle high-volume leave management and timekeeping tasks with accuracy and efficiency.
- Strong attention to detail and organizational skills to manage numerous timecards and leave requests concurrently.
- Capability to work on-site 2–3 times per week after the training period.
This position operates in a hybrid work environment. You will complete an initial on-site training period of approximately 2–3 weeks, working closely with the team to learn timekeeping, leave coding, and billing processes. After training, the role transitions to primarily remote work, with an expectation to come on-site 1–2 days per week. The work involves regular use of Oracle, Excel, and other timekeeping and payroll systems, as well as online billing platforms such as Cybersource. You will collaborate with a small, focused team that collectively manages a large volume of timecards and leave requests on a bi-weekly payroll cycle, in a professional office setting that supports both on-site and remote work.
Job Type & Location
This is a Contract position based out of Indianapolis, IN.
Pay And Benefits
The pay range for this position is $23.00 - $30.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
This is a hybrid position in Indianapolis,IN.
Application Deadline
This position is anticipated to close on May 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $23 - $30