What are the responsibilities and job description for the Order Processing Specialist position at Aston Carter?
Job Title: Order Processing SpecialistJob Description
The Order Processing Specialist serves as the primary point of contact between customers and the manufacturing organization, managing customer orders from initial receipt through shipment. This role coordinates closely with production, planning, quality, shipping, and sales teams to ensure orders are processed accurately, inventory is managed effectively, and customers receive timely, clear communication throughout the entire order lifecycle.
Responsibilities
This is a full-time, on-site position based at a manufacturing office, working standard first-shift hours five days per week. The current office location is in Belmont, with a planned move to McAdenville later in 2026. The facility operates in a high mix, low volume environment, producing a wide variety of products, so there is a strong emphasis on learning and understanding numerous product lines. The work setting can be fluid, with shipping dates and priorities changing quickly and sometimes with little notice, requiring flexibility and responsiveness. The role involves frequent use of ERP/MRP systems, customer portals, and other business software tools, including portals associated with government contracts that may add complexity and require careful attention. Initially, the workload includes approximately 25 hours per week focused on the current scope of responsibilities, within a 40-hour workweek, with additional duties added over time as the specialist begins supporting a second manufacturing location in Miamisburg, Ohio. The environment is professional and collaborative, with close interaction between customer service, production, planning, quality, shipping, and sales teams.
Job Type & Location
This is a Contract to Hire position based out of Belmont, NC.
Pay And Benefits
The pay range for this position is $26.44 - $27.88/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
The Order Processing Specialist serves as the primary point of contact between customers and the manufacturing organization, managing customer orders from initial receipt through shipment. This role coordinates closely with production, planning, quality, shipping, and sales teams to ensure orders are processed accurately, inventory is managed effectively, and customers receive timely, clear communication throughout the entire order lifecycle.
Responsibilities
- Serve as the main point of contact for customers regarding order status, changes, and general inquiries throughout the order lifecycle.
- Receive, review, and accurately enter customer purchase orders into ERP/MRP or related order management systems.
- Coordinate order requirements and priorities with internal teams, including production, planning, quality, shipping, and sales, to ensure on-time delivery.
- Monitor order progress and inventory levels, proactively identifying and resolving issues that could impact delivery dates or order accuracy.
- Communicate shipping dates, schedule changes, and any delays to customers in a timely and professional manner.
- Access and navigate customer portals, including those associated with government contracts, to retrieve order information, update statuses, and manage documentation.
- Support order fulfillment activities by ensuring all documentation, approvals, and system updates are complete and accurate prior to shipment.
- Provide sales support related to order status, customer requirements, and product availability, helping the team respond quickly to customer needs.
- Adapt to a high mix, low volume manufacturing environment with a broad range of products, learning product details and requirements over time.
- Manage changing priorities and fluid shipping schedules, adjusting plans and communication as needed with little notice.
- Collaborate with colleagues at the North Carolina facility and, over time, support order processing for an additional manufacturing location in Miamisburg, Ohio.
- Maintain detailed, organized records of orders, communications, and system updates to support internal reporting and customer service quality.
- Contribute to continuous improvement of order processing workflows, communication practices, and use of ERP/MRP tools.
- 2–5 years of customer service experience in a manufacturing environment preferred.
- Hands-on experience with order processing, including entering and managing customer orders in business systems.
- Experience working with ERP/MRP systems strongly preferred.
- Background in inventory and fulfillment processes within a manufacturing setting.
- Experience handling purchase orders and providing sales support related to order status and product availability.
- Strong communication skills to serve as a clear and reliable point of contact between customers and internal teams.
- Ability to work effectively in a high mix, low volume manufacturing environment with a wide variety of products.
- Comfort navigating customer portals, including those associated with government contracts.
- Ability to manage changing priorities and shipping dates in a fluid, fast-paced environment.
- Associate’s or Bachelor’s degree preferred, or equivalent manufacturing customer service experience.
- Experience supporting aerospace, defense, industrial, textile, or composite manufacturing environments is a plus.
- Prior exposure to government contract processes and associated customer portals is beneficial.
- Strong organizational skills and attention to detail when handling multiple orders and product lines.
- Ability to build positive relationships with customers and internal stakeholders.
- Willingness to learn a large product portfolio and adapt to evolving responsibilities, including future support of additional locations.
This is a full-time, on-site position based at a manufacturing office, working standard first-shift hours five days per week. The current office location is in Belmont, with a planned move to McAdenville later in 2026. The facility operates in a high mix, low volume environment, producing a wide variety of products, so there is a strong emphasis on learning and understanding numerous product lines. The work setting can be fluid, with shipping dates and priorities changing quickly and sometimes with little notice, requiring flexibility and responsiveness. The role involves frequent use of ERP/MRP systems, customer portals, and other business software tools, including portals associated with government contracts that may add complexity and require careful attention. Initially, the workload includes approximately 25 hours per week focused on the current scope of responsibilities, within a 40-hour workweek, with additional duties added over time as the specialist begins supporting a second manufacturing location in Miamisburg, Ohio. The environment is professional and collaborative, with close interaction between customer service, production, planning, quality, shipping, and sales teams.
Job Type & Location
This is a Contract to Hire position based out of Belmont, NC.
Pay And Benefits
The pay range for this position is $26.44 - $27.88/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Belmont,NC. Application Deadline This position is anticipated to close on Sep 30, 2026.
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $26 - $28