Office Svcs Coordinator

Job Title: Office Services Coordinator

Job Description

We are seeking a dedicated and detail-oriented Office Services Coordinator to join our team in a fast-paced, professional corporate environment. This role offers an excellent opportunity to gain valuable experience in the real estate sector while providing essential administrative support.

Responsibilities

• Provide administrative support to a team of professionals, managing conflicting priorities effectively.
• Proofread and edit documents, ensuring high attention to detail and accuracy.
• Perform typing tasks for brokers and other office personnel.
• Format documents and perform redlining using templates.
• Multitask efficiently in a fast-paced environment, managing email-heavy communications.
• Back up the reception desk and assist with setting up and taking down events.
• Support the operations team with various administrative tasks, demonstrating a willingness to help.
• Coordinate the preparation and distribution of marketing materials and proposals.
• Gather and process supporting documentation for financial transactions, abiding by company policies.
• Organize and manage meetings, conferences, and travel itineraries.
• Maintain databases, generate reports, and assist with website updates as needed.
• Track and maintain inventory of marketing materials.
  
  

Essential Skills

• 3 years of experience in providing administrative support in a corporate environment.
• Proficiency in Microsoft Office, especially Word, with basic Excel skills.
• Strong multitasking abilities and high attention to detail.
• Excellent customer service skills and a personable, friendly demeanor.
• Ability to comprehend, interpret, and respond to instructions and correspondence.
• Intermediate analytical and quantitative skills.
  
  

Additional Skills & Qualifications

• Experience with InDesign and DocuSign preferred.
• Real estate experience is a plus.
• High school diploma or GED required.
  
  

Work Environment

This is an in-person role located in Ontario, CA, with working hours from Monday to Friday, 8 AM to 5 PM. The role is set in a professional and corporate environment, characterized by a fast-paced and team-focused atmosphere. There is a potential for conversion to a full-time position.

Job Type & Location

This is a Contract position based out of Ontario, CA.

Pay And Benefits

The pay range for this position is $23.00 - $24.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Ontario,CA.

Application Deadline

This position is anticipated to close on Jun 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.