What are the responsibilities and job description for the Administrative Assistant position at Aston Carter?
Accounts Receivable Specialist
Job Description
The Accounts Receivable Specialist supports the accounts receivable function by processing customer billing, monitoring account activity, and ensuring accurate financial records. This role works closely with internal teams and customers to resolve billing issues, maintain up-to-date account information, and support key financial reporting and closing activities.
Responsibilities
This role is fully onsite at the company’s headquarters and follows a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. The position operates in a professional office environment, working primarily with ERP systems, Microsoft Office, Google Sheets, and other standard office applications. The work involves regular collaboration with internal departments and direct communication with customers regarding billing and payments. The setting supports focused, detail-oriented work with access to typical office equipment and technology.
Job Type & Location
This is a Contract position based out of Neenah, WI.
Pay And Benefits
The pay range for this position is $18.00 - $22.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
This is a fully onsite position in Neenah,WI.
Application Deadline
This position is anticipated to close on Jun 26, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Job Description
The Accounts Receivable Specialist supports the accounts receivable function by processing customer billing, monitoring account activity, and ensuring accurate financial records. This role works closely with internal teams and customers to resolve billing issues, maintain up-to-date account information, and support key financial reporting and closing activities.
Responsibilities
- Process and post customer invoices, credit memos, and debit notes in ERP systems accurately and on time.
- Upload invoices into customer portals and ensure all required documentation is complete and correct.
- Monitor customer accounts for non-payments, delayed payments, and other irregularities, and escalate issues as needed.
- Follow up with clients regarding outstanding invoices and arrange payment plans when appropriate.
- Perform account reconciliations, investigate discrepancies, and resolve issues promptly.
- Apply cash receipts accurately to customer accounts and maintain clear documentation of payments.
- Generate aging reports and assist with forecasting and financial reporting activities.
- Maintain accurate and up-to-date customer records in ERP and related systems.
- Collaborate with internal departments such as Sales and Customer Service to resolve billing and account issues.
- Support month-end and quarter-end closing processes by preparing reports, reconciliations, and related documentation.
- Ensure compliance with company policies and relevant regulations in all billing and accounts receivable activities.
- Use Excel and Google Sheets, including Pivot Tables and VLOOKUPS, to analyze data and support reporting needs.
- Experience processing and posting customer invoices, credit memos, and debit notes in ERP systems.
- Hands-on experience uploading invoices into customer portals.
- Proficiency in cash applications and applying customer payments to accounts.
- Strong accounts receivable experience, including monitoring accounts and performing reconciliations.
- Proficiency with Google Sheets and Microsoft Office applications.
- Advanced skills in Excel and/or Google Sheets, including Pivot Tables and VLOOKUPS.
- Experience with or comparable to SAP, JDE, or similar ERP systems.
- Ability to work with accounting data, including invoices, aging reports, and financial records.
- Comfortable with client interaction, including following up on outstanding invoices and discussing payment arrangements.
- High School Diploma or equivalent education.
- Strong attention to detail and accuracy in data entry and financial documentation.
- Ability to follow established policies and procedures and maintain compliance with relevant regulations.
- Associate’s or Bachelor’s degree in Accounting or a related field.
- 3–5 years of experience in Accounts Receivable.
- Experience with accounting functions such as collections and account analysis.
- Familiarity with office applications and productivity tools beyond core spreadsheets.
- Ability to collaborate effectively with cross-functional teams such as Sales and Customer Service.
- Strong organizational and time management skills to handle multiple tasks and deadlines.
- Clear written and verbal communication skills for internal and external correspondence.
This role is fully onsite at the company’s headquarters and follows a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. The position operates in a professional office environment, working primarily with ERP systems, Microsoft Office, Google Sheets, and other standard office applications. The work involves regular collaboration with internal departments and direct communication with customers regarding billing and payments. The setting supports focused, detail-oriented work with access to typical office equipment and technology.
Job Type & Location
This is a Contract position based out of Neenah, WI.
Pay And Benefits
The pay range for this position is $18.00 - $22.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully onsite position in Neenah,WI.
Application Deadline
This position is anticipated to close on Jun 26, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $18 - $22