Admin Assistant

Acdmin Assistant

Job Description

This Admin Assistant role supports the finance team with daily accounting operations and general administrative tasks in a fast-paced, team-oriented environment. It is ideal for someone early in their accounting career who wants to gain hands-on experience across multiple accounting functions, including expense management, credit card reconciliation, invoicing, and data entry.

Responsibilities

• Review and process employee expense reports to ensure accuracy and compliance with company policies.
• Assist in reconciling company credit card transactions and ensure all charges are properly documented.
• Identify and flag discrepancies in expenses or credit card transactions and follow up with employees as needed.
• Scan, file, and maintain accounting documents in both physical and digital formats to ensure organized and accurate records.
• Assist with printing, document preparation, and general office support tasks to keep finance operations running smoothly.
• Support data entry and upkeep of accounting systems and spreadsheets, maintaining accuracy and consistency of financial information.
• Collaborate with the finance team on day-to-day needs and special projects, contributing to continuous process improvement.
• Communicate with internal employees regarding expenses, invoices, and required documentation in a clear and professional manner.
• Assist with audits or reporting tasks as needed by gathering documentation, preparing schedules, and supporting audit requests.
• Support invoicing activities by helping to process and track invoices and related documentation.
• Contribute to a positive, team-focused culture by being willing to jump in and help where needed.
  
  

Essential Skills

• Associate’s degree in Accounting, Finance, or a related field.
• 0–2 years of experience in accounting, clerical, or administrative roles (preferred).
• Basic understanding of accounting processes and principles.
• Experience or familiarity with invoicing, expense reports, and credit card reconciliation.
• Ability to perform reconciliations accurately and efficiently.
• Proficiency in scanning, printing, and filing documents in an organized manner.
• Comfort working with Microsoft Excel and basic accounting systems.
• Strong attention to detail and excellent organizational skills.
• Strong communication skills with the ability to work effectively in a team environment.
• Comfort with repetitive tasks and high-volume data entry.
• Organized and detail-oriented work style with a focus on accuracy.
• Willingness to take feedback, be coachable, and support team needs as they arise.
• Positive attitude and a team-first mindset.
  
  

Additional Skills & Qualifications

• QuickBooks experience is preferred and considered an asset.
• Prior experience supporting invoicing, expense reporting, or credit card reconciliation is beneficial.
• Experience working in a fast-paced, growing organization.
• Demonstrated ability to manage multiple tasks while maintaining accuracy.
• Interest in developing a long-term career in accounting or finance.
  
  

Work Environment

This is a full-time, onsite position working approximately 40 hours per week, with typical hours between 8:00 a.m. and 4:00 or 5:00 p.m., including a one-hour break.

Job Type & Location

This is a Contract to Hire position based out of Buffalo, NY.

Pay And Benefits

The pay range for this position is $22.00 - $24.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Buffalo,NY.

Application Deadline

This position is anticipated to close on May 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.