What are the responsibilities and job description for the Accounts Payable Specialist position at Aston Carter?
We're currently hiring for an Accounts Payable Specialist on behalf of a client in Crestview, FL!
Job Description
The Accounts Payable Specialist reviews, verifies, and processes vendor invoices while ensuring accuracy, timeliness, and compliance with established accounting procedures. This role manages vendor records, supports payment processing activities, and assists with reconciliations and month-end closing. The position offers room for growth and the opportunity to work as part of a collaborative accounting team.
Responsibilities
Job Type & Location
This is a Contract position based out of Crestview, FL.
Pay And Benefits
The pay range for this position is $22.00 - $25.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Job Description
The Accounts Payable Specialist reviews, verifies, and processes vendor invoices while ensuring accuracy, timeliness, and compliance with established accounting procedures. This role manages vendor records, supports payment processing activities, and assists with reconciliations and month-end closing. The position offers room for growth and the opportunity to work as part of a collaborative accounting team.
Responsibilities
- Review, verify, and process vendor invoices in an accurate and timely manner.
- Match invoices to purchase orders and receiving documents to ensure proper authorization and coding.
- Investigate and resolve invoice discrepancies by coordinating with internal stakeholders and vendors.
- Maintain up-to-date vendor records, including W-9 forms and payment information.
- Process weekly check runs, ACH payments, and wire transfers in accordance with company procedures.
- Respond to vendor inquiries regarding payments, account status, and billing issues.
- Reconcile vendor statements and resolve outstanding items or discrepancies.
- Assist with month-end closing activities, including preparation of account reconciliations.
- Ensure compliance with company policies, internal controls, and standard accounting procedures.
- Support internal and external audits by providing documentation and responding to information requests.
- Perform data entry and maintain accurate, organized financial records.
- Collaborate with team members to improve accounts payable processes and support overall department goals.
- Hands-on experience in accounts payable and invoice processing.
- Ability to review, verify, and process invoices with a high level of accuracy and attention to detail.
- Experience reconciling vendor statements and resolving outstanding issues.
- Proficiency working with purchase orders and receiving documents.
- Strong reconciliation skills for vendor accounts and general ledger support.
- Working knowledge of Epicor or similar ERP/accounting systems.
- Proficiency in Microsoft Excel, including VLOOKUP and pivot tables.
- Ability to follow and apply company policies and standard accounting procedures.
- Strong organizational skills with the ability to manage multiple invoices and tasks simultaneously.
- Effective written and verbal communication skills for vendor and internal stakeholder interactions.
Job Type & Location
This is a Contract position based out of Crestview, FL.
Pay And Benefits
The pay range for this position is $22.00 - $25.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Crestview,FL. Application Deadline This position is anticipated to close on Sep 4, 2026.
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $22 - $25