Accounts Payable Clerk

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for managing all accounts payable transactions to support the operations across multiple campuses. This role involves handling invoices, reimbursements, refunds, credits, and related transactions using various payment methods. The position ensures accurate and timely payment processing, maintaining compliance with applicable policies and regulations, and providing exceptional service to both internal and external stakeholders.

Responsibilities

• Process payments for invoices, reimbursements, refunds, credits, and related items accurately and timely in the Enterprise Resource Planning (ERP) software, following cash allocations issued by Treasury.
• Identify and address any issues requiring additional intervention, especially those involving sensitive payment terms or opportunities for rebates or discounts based on payment timing.
• Compile and distribute mailed payments promptly and accurately.
• Ensure compliance with and enforcement of all applicable policies, procedures, and regulations, ensuring all invoices and expense reimbursements have the required documentation and approvals.
• Maintain and update supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location, and payment method.
• Manage a database for supplier invoices that cannot be processed in ERP, ensuring documentation is accurate, complete, and reviewed weekly.
• Respond to inquiries and requests professionally and timely, assisting and educating departments, colleagues, and suppliers regarding invoice or reimbursement processing, policies, or payment status.
• Assist in coordinating and completing monthly and year-end activities, including 1099 filings.
• Pursue unclaimed funds identified for the organization.
• Ensure records are maintained and accessible to support and comply with financial processes and regulations.
• Collaborate with other departments to support the mission and ensure outstanding customer service in a collaborative and efficient manner.
  
  

Essential Skills

• Proficiency in accounts payable and accounting software.
• Experience with vendor invoices and communication.
• Strong skills in Microsoft Office, particularly Microsoft Excel.
• Administrative support skills including filing, scanning, and computer literacy.
• Detail-oriented with excellent data entry skills.
  
  

Additional Skills & Qualifications

• 2 years of experience in Accounts Payable.
• Associate's degree.
  
  

Work Environment

The position operates within an Accounts Payable team of over 15 people. Working hours are from 8:00 AM to 4:30 PM, Monday through Friday, with a 30-minute lunch break. The dress code is business casual. The organization has recently merged into the largest health system in the area, offering significant opportunities for growth and career advancement.

Job Type & Location

This is a Contract to Hire position based out of Menands, NY.

Pay And Benefits

The pay range for this position is $20.00 - $23.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on May 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.