What are the responsibilities and job description for the Administrative Assistant position at Associated Graphic Arts, Inc?
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence and teamwork.
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
- Operate multi-line phone systems, handle incoming calls with courtesy, and direct inquiries efficiently
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
- Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
- Support calendar management by scheduling appointments, meetings, and coordinating events with precision
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
- Provide excellent customer service by addressing inquiries promptly and supporting client needs both in person and via phone or email
- Proven experience in office management, clerical work, or administrative support roles
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks for bookkeeping and financial tracking
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional phone etiquette and experience managing multi-line phone service.
- Attention to detail in proofreading documents, data entry, and correspondence
- Strong time management skills to handle multiple responsibilities efficiently
- Knowledge of office procedures such as filing, data entry, calendar management, and customer support
Join us as an Administrative Assistant where your proactive attitude will make a real difference! We’re dedicated to creating a positive work environment that values your contributions while offering opportunities for growth. If you thrive in a fast-paced setting with a passion for organization and service excellence, we want to hear from you!
Job Type: Full-time
Pay: From $21.50 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
Work Location: In person
Salary : $22