What are the responsibilities and job description for the Office Administrator position at Associated General Contractors of Georgia, Inc. (AGC Georgia)?
The Office Administrator plays a central role in keeping daily operations running smoothly by
providing administrative and logistical support to the 15-member team at AGC Georgia’s headquarters
(1940 The Exchange, Atlanta), assisting staff across the organization as needed, while also helping
maintain the smooth operation of the organization’s active training facility.
Responsibilities
• Serve as the first point of contact for AGC Georgia by answering phones, greeting visitors, and
providing a professional and welcoming front office presence for members, tenants, partners and
guests.
• Provide direction for the janitorial staff.
• Manage incoming and outgoing mail.
• Manage inventory of kitchen and office supplies, including monitoring stock levels and placing
all orders to maintain adequate supply.
• Ensure printers, copiers, and other office equipment are stocked and functioning
properly.
• Coordinate logistics for in-house meetings and events including room setup, meals, materials,
administrative support and other logistical coordination, as requested.
• Communicate with external stakeholders, including firms contracted to provide services at
association headquarters, through in-person meetings, phone and email as directed by management.
• Coordinate organizational mailings including invoices, statements, event notices, and member
certificates, awards, and plaques.
• Maintain Outlook calendars and coordinate technology needs for virtual meetings.
• Provide support with invoicing, accounts receivable functions and data entry.
• Respond to inquiries from association members and potential members regarding services and
benefits.
• Perform additional duties as assigned to support the operations of the association.
Essential Education, Experience & Skills
• High school diploma is required.
• 3 or more years of experience in office work, administrative assistance, and customer service is
required.
• Outgoing personality with a strong customer service mindset and commitment to providing a
welcoming experience for members, tenants, partners and guests.
• Excellent verbal and written communication skills with strong attention to detail.
• Strong work ethic with effective time management and organizational skills.
• Ability to multitask, manage competing priorities, and adapt to changing needs in a fast-paced
environment.
• Ability to work both independently and collaboratively within a small team, proactively
supporting colleagues and organizational goals.
• Demonstrate professionalism, composure, discretion, tact, and diplomacy when interacting with
internal and external stakeholders.
• Strong computer proficiency including Microsoft Office applications, such as Outlook, Word, and
Excel.
• Technologically savvy with the ability to quickly learn and utilize new systems, platforms, and
tools specific to the association’s database and website.
• Experience in supporting meetings, events, and/or registration platforms is preferred.
• Valid driver’s license and clean driving record.
• Minimum of two professional references.
Work Environment and Schedule
• This is a full time, in-office position based at the AGC Georgia office.
• Standard work hours are Monday through Friday from 8:00 AM to 5:00 PM, including a one-hour
lunch break.
• The position is classified as non-exempt and is eligible for overtime in accordance with
applicable laws.
• Occasional schedule adjustments may be required to support meetings or events.
• Benefits include health insurance, 401k participation, paid holidays, and paid time
off.