Administrative Assistant

Job Title: Administrative Assistant
Location: Wewoka, OK
Reports to: Region Manager
About Us: Asplundh Brush Control, LLC, was established in 1956 to provide heavy clearing and right-of-way access services to the power delivery industry. We are committed to delivering excellent value, service, and innovative solutions to utility customers and industry partners across the country.
The Administrative Assistant plays an essential role in supporting our team and helping departments operate smoothly. This opportunity is ideal for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We would like to hear from you if you are organized, proactive, and ready to grow with us.
Overview: The Administrative Assistant manages daily office operations, coordinates communications, and provides clerical support to keep teams organized and efficient.
Responsibilities:
• Process purchasing card expense reports, invoices, and basic accounting tasks
• Submit invoices to Corporate Accounts Payable for processing
• Coordinate interviews for new hires and rehires with local supervisors
• Schedule drug testing for new employees
• Verify payroll and per diem information with management and submit it for processing
• Perform additional administrative duties as assigned
Qualifications:
• Sound judgment, initiative, and the ability to work independently and manage assigned tasks
• Strong communication and collaboration skills with personnel, management, and clients, including professional phone etiquette
• Strong organizational, calendar, time-management, and scheduling skills to meet deadlines
• Ability to write clear, professional emails, letters, reports, and other documents consistent with the company’s brand identity
• Proficiency with Microsoft Office and knowledge of standard office procedures and equipment
• Ability to handle confidential information responsibly
Preferred Qualifications:
• Knowledge of utility or heavy construction industry
Pre-Screen:
• Upon receiving an offer, candidates may be required to complete and pass a pre-employment drug screen, background check, and/or motor vehicle record (MVR) check
Travel Requirements:
• MInimal
License and Certification:
• A valid driver’s license is required
Physical Requirements & Work Conditions:
• Sitting: Ability to sit for extended periods, typically 5 to 7½ hours per day, while working at a computer or answering phones
• Lifting and Carrying: Ability to frequently lift and move items weighing up to 10 lbs. and occasionally lift items weighing up to 25 lbs., including boxes of paper, office supplies, and files
• Standing, Walking, Bending, and Reaching: Ability to stand or walk short distances of 5 to 30 feet, typically for less than 1 to 2 hours per day, and occasionally bend, reach, stretch, kneel, or crouch to operate equipment, retrieve files, access supplies, and complete office tasks
• Hand and Finger Dexterity: Ability to frequently use hands and fingers for keyboarding, writing, fine motor tasks, and operating office equipment

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

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