Specialist, Bakery-Administration

Hungry for a career that’s as rewarding as it is delicious?

At Aspire Bakeries, we don’t just bake breads, cookies, and cakes - we create foods that bring people together. From La Brea Bakery® artisan breads to Otis Spunkmeyer® cookies, our products are enjoyed by millions of people every day. And behind every bite are talented manufacturing and support teams who take pride in their work and our food.

We’re looking for hard-working people who will bring integrity, creativity, and a passion for excellence to everything they do - whether that’s on the bakery floor, in the office, or supporting customers. In return, we offer a workplace culture built on care, ownership, and growth - where your contributions matter and your career can rise as high as our bread loaves!

With 13 commercial bakeries across North America and a reputation as an industry leader, Aspire Bakeries is rising together with our people and our customers to be the best all-around bakery solution. If you’re ready to grow with us, we’d love to hear from you

Why You’ll Love Working At Aspire Bakeries

• Culture – Our culture thrives on collaboration, diversity, and a shared passion for excellence. We support team members, empower growth, and encourage everyone to bring their authentic selves to work.
• Health & Wellness – Comprehensive medical, dental, and vision coverage, plus company-paid life insurance and additional voluntary options to fit your needs.
• Work-Life Balance – Paid parental leave, generous paid time off, and holidays so you can recharge and spend time on what matters most.
• Financial Security – Competitive retirement plans, plus short- and long-term disability coverage for peace of mind.
• Growth & Development – Opportunities to build skills, grow your career, and develop expertise through Aspire Bakeries’ learning and development programs.
• Flexibility & Support – HSA and FSA plans to help you manage everyday expenses.
• Recognition & Rewards – Performance incentive plans that celebrate achievements across sales, bakery performance, and individual contributions.
  
  

About The Role

Under the direct supervision of the Bakery Director, bakery admin will be responsible for serving callers, visitors, and employees by greeting and directing callers and visitors, maintaining security, and telecommunications system. Work closely with direct and indirect departments to support their day to day operational needs. Qualified candidates must possess excellent customer service skills required to interface with the visiting public, callers, and co-workers. Effective communication and interpersonal skills, particularly good business communication (written and spoken). Must also possess the ability to sort and file both numerically and alphabetically. Must be detailed oriented with strong follow-up and follow through skills. May perform other duties as required.

Shift & Schedule

• Shift: 1st
• Hours: 8AM - 4:30PM
  
  

Compensation

• Hourly Pay Range: $18 - $24
  
  

Core Accountabilities (What You’ll Be Doing)

• Provides Front Lobby reception coverage to include greeting guests, visitors, and vendors. Directs incoming calls to appropriate party, manage messages.
• Assists walk-in applicants by providing Company employment website.
• Ensures guests/visitors are registered for visit, provides Company- required documents to facilitate plant tours for HACCP/GMP compliance.
• Orders supplies for all departments thru SAP and Arriba and checks inventory as needed
• Prepares packages for shipment via UPS or USPS; processes labeling and other documentation via website.
• Schedules individual or group conference calls and/or conference room requests
• Mail and distribute incoming mail
• Invoice coding with correspondent GL and Cost Center then e-mail to AP for processing
• Maintains admin kitchen and office supplies organized and stocked, conference room clean and free of clutter after meetings
• SAP consumptions management.
• Create and manage all production process orders for all manufacturing lines.
• Provide FA02 order support by entering downtime and cleaning hours and execute dough‑scrapping procedures within SAP.
• Provide backfill to production Sr. Specialist when needed.
• Performs other duties or special projects as required by management.
  
  

Minimum Qualifications (What You Bring To The Table)

• High school diploma or GED preferred
• 2-3 Years of experience
• Ability to read, write, and speak English
• Proficiency with Microsoft Office
• Ability to learn and use SAP or similar MRP systems
• Ability to perform administrative related tasks in a fast‑paced environment
• Ability to maintain clean, organized, and safe work areas
  
  

Preferred Qualifications (Extra Ingredients For Success)

• SAP experience
• Experience in food manufacturing or similar regulated environments
• Strong communication and customer‑service skills
• Ability to coordinate multiple tasks with accuracy and attention to detail
  
  

Aspire Bakeries LLC values the contribution each Team Member brings to our organization. The final determination of a successful candidate’s starting pay will vary based on a number of factors, including, but not limited to location, shift, education, skill, and experience within the job or the industry. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed in this specific job description. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreements.

Aspire Bakeries is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic. We do not use artificial intelligence (AI) tools to screen, assess, or select applicants.