What are the responsibilities and job description for the Administration Manager position at Kya Services, LLC?
Job Title: Administration Manager
Company: KYA Services, LLC
Location: Santa Ana, CA
Employment Type: Full-Time
Salary Range: $85,000 - $90,000
About KYA
KYA is a leading specialty construction company focused on delivering high-quality environments through innovation, integrity and operational excellence. We are committed to building strong teams, developing leaders and creating efficient systems that support scalable growth. Recognized as a USA TODAY Top Workplace, we foster a collaborative, team-oriented culture that values innovation, well-being and shared success. We empower our team members to listen, understand and advise, creating an environment where every voice contributes to meaningful impact.
Position Overview
KYA is seeking a highly organized, proactive, and solutions-driven Administration Manager to lead and oversee the daily operations of the Administration Department. This role is critical to ensuring consistency, efficiency, and alignment across administrative functions, while supporting company-wide initiatives and leadership priorities.
The ideal candidate is a strong leader who thrives in a fast-paced environment, has a passion for process improvement, and can effectively manage both people and systems.
Key Responsibilities
- Oversee day-to-day operations of the Administration Department, ensuring efficiency and accuracy
- Lead, mentor and develop a team of Administrators
- Establish, implement, and maintain policies and procedures to support operational excellence
- Partner cross-functionally with Marketing, IT, and Business Development teams
- Manage internal processes including onboarding coordination, documentation, and compliance tracking
- Oversee budget tracking and administrative cost controls
- Ensure proper documentation, file management and record-keeping systems are maintained
- Identify opportunities for process improvement and implement scalable solutions
- Support leadership with reporting, project coordination and strategic initiatives
Qualifications
- Bachelor’s degree in Business Administration or related field preferred
- 5 years of administrative or operations experience, with at least 2 years in a leadership role
- Strong leadership and team management skills
- Excellent organizational and time management abilities
- Experience developing and implementing policies and procedures
- Strong communication and interpersonal skills
- Proficiency in Google Workspace and administrative systems
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Key Competencies
- Leadership & Team Development
- Process Improvement & Systems Thinking
- Attention to Detail
- Communication & Collaboration
- Accountability & Ownership
- Strategic Thinking
Why Join KYA
Opportunity to be part of a growing, innovative company
Collaborative and team-oriented culture
Leadership development and growth opportunities
Competitive compensation and benefits package
Salary : $85,000 - $90,000