What are the responsibilities and job description for the Project Assistant / Financial Assistant position at Aspen Technical Staffing, Inc.?
Job Title: Project Assistant / Financial Assistant
Location: Tucson, AZ
Job Type: Contract-to-Hire
Position Overview
We are seeking a highly organized and detail-oriented Project Assistant / Financial Assistant to support facility operations at a large-scale site in Tucson, AZ. This role plays a key part in ensuring smooth administrative and financial processes across a dynamic facilities management environment.
The ideal candidate is proactive, analytical, and comfortable handling both financial and administrative responsibilities while working independently and collaboratively.
Key Responsibilities
- Process vendor invoices and assist with preparing detailed client invoicing
- Support office operations, including organizing procedures, maintaining filing systems, and managing correspondence
- Submit purchase requisitions and coordinate ordering of office supplies
- Analyze reports, summarize findings, and identify trends to keep management informed
- Assist with budget preparation, track expenditures, and analyze variances
- Support financial planning by helping implement corrective actions when needed
- Schedule and assign work orders using a computerized maintenance management system (CMMS)
- Coordinate with vendors, service providers, and landlords to ensure timely and accurate invoicing
- Provide general administrative and clerical support to the team
Required Qualifications
- High school diploma or GED
- Strong communication and interpersonal skills with the ability to work across teams
- Highly organized with strong attention to detail and accuracy
- Solid numerical, organizational, and time management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and data entry systems
- Experience with accounting or financial processes
- Strong analytical and problem-solving abilities
- Ability to work independently with minimal supervision
- Must be able to pass required background screening
Preferred Qualifications
- Associate's degree or higher in Business Administration, Accounting, or related field
- Familiarity with accounting procedures and financial reporting
- Experience working with CMMS or similar systems
Aspen Technical Staffing
CELEBRATING 25 YEARS
~2001-2026~
We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.