Legal Assistant

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Legal Assistant for our client’s Orlando, FL office.

Job Summary

The Legal Assistant provides comprehensive administrative and legal support to attorneys in a fast-paced law firm environment. This role requires a highly organized and detail-oriented professional capable of managing multiple responsibilities, supporting case workflows, and ensuring timely and accurate completion of legal and administrative tasks.

Key Responsibilities

• Assist with case opening, conflicts checks, billing support, and records management
• Draft, proofread, and edit correspondence, pleadings, and legal documents
• Track attorney and client expenses and process reimbursements
• Support the client billing process, including time entry, edits, and invoice coordination
• Schedule court hearings in accordance with state court requirements
• Monitor deadlines and ensure attorneys meet all required timelines
• Coordinate client meetings and manage attorney calendars
• Assist in planning and coordinating business development events
• Maintain and organize electronic and physical case files
• Handle incoming and outgoing communications, including phone calls and emails
• Provide high-quality client service and administrative support

Qualifications

• Minimum of 3–5 years of law firm experience, preferably as a Litigation Legal Assistant
• Experience supporting multiple attorneys in a fast-paced environment
• Knowledge of federal and state court procedures preferred
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to handle multiple priorities and meet deadlines
• Proficiency in legal document preparation and administrative support tasks
• Strong attention to detail and commitment to accuracy

Physical Demands

• Ability to perform standard office functions, including typing and using a keyboard
• Regularly required to communicate verbally and in writing
• Ability to maintain focus and attention to detail for extended periods
• Physical presence in the office is required