What are the responsibilities and job description for the Purchasing Coordinator position at ASCENSION DEPAUL SERVICES?
Daughters of Charity Services of New Orleans is now Ascension DePaul Services!
The Purchasing Coordinator will be responsible for managing the high level materials management plan and related processes. The person in this position along with Director of Facilities & Purchasing will be the point of contact for vendors and internal requests for the organization, by performing the following duties.
DUTIES & RESPONSIBILITIES
- Creates purchase orders from requisitions.
- Purchase medical supplies, related products furniture, fixtures and equipment for the organization.
- Confers with vendors to obtain product or service information such as Pricing, availability, and delivery schedule.
- Obtains price quotes from multiple suppliers and negotiate competitive prices when communicating with vendors and suppliers.
- Prepares purchase orders, forwarding, and filing to accounts payable department.
- Data entry and filing paperwork.
- Issues purchase orders to suppliers and confirm delivery date, quantity ordered and correct pricing.
- Monitors transportation of inbound and outbound shipments.
- Verify received purchases through manifests, packing slips and requisitions, resolving shipment issues and preparing shipments for distribution to others locations.
- Expedites delivery of goods to users.
- Facilitate monthly purchases reporting, planning and forecasting meeting with all Area Practice Managers, CFO, COO. DO.
- Maintain procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
- Processes receipts and packing slips to assist accounts payable in reconciliation of invoices for payment.
- Assist with securing inventory usage data to support year end inventory.
- Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
- Develop and strengthen relationships with new, existing and potential vendors.
- Contact with manufacturing representatives on equipment, pricing and delivery of products.
- Review products for purchase by evaluating current inventory.
- Perform product analysis to determine usability and demand through historical inventory purchases Q&A and purchasing data in order to prevent wastefulness
- Communicate product information to facility personnel.
- Maintain organization of warehouse inventory.
- Manage shipments to warehouse and ensure shipments are received and delivered to appropriate destinations timely.
PHYSICAL DEMANDS
Lifting, twisting, standing, bending, walking. 40% of work will require some sort of physical activity to be performed. May be required to travel to other facilities to assist with physical inventory.
WORK ENVIRONMENT
The environment for this role is mainly in a warehouse. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines and some warehouse equipment. Work is normally performed indoors however, work areas have varying temperatures. This role requires a lot of physical activity however, filing is required. Requires the ability to lift large, heavy boxes, open filing cabinets and bend or stand as necessary.
MINIMUM QUALIFICATIONS
- Strong communication and interpersonal skills.
- Ability to handle multiple task while paying attention to detail.
- Relationship Management.
PREFERRED QUALIFICATIONS
Associate’s degree or 5-10 years equivalent experience. Proficient in Excel. Experience with multi-sit purchasing. Customer service skills. Experience in a healthcare setting. Organizational skills. Written and verbal communication skills. Should be able to work independently and make intelligent decisions based on the information provided.
Should have the desire to work in a holistic health care environment serving the under insured and uninsured. Displays excellent reading and verbal and nonverbal skills, pleasant personality, visual, auditory and phonetic acuity required.
