Grants Accountant

Ascendo Resources is currently seeking a Senior Grants Accountant for a full-time, hybrid role. Salary range is ideally from $80,000 - $90,000 a year.

Our client is a well-established, mission-driven nonprofit based in Brooklyn.

This Senior Grants Accountant will support a large and complex portfolio of government-funded housing and social service programs. The organization manages significant City, State, and Federal funding and plays a critical role in delivering housing and community services across New York City.

This is a highly visible role with direct interaction with executive leadership, program teams, and external funders.

Work Arrangement

• Hybrid schedule: 3 days on-site
• One full week per month remote during billing cycles

Role Overview

The Senior Grant Accountant is responsible for managing a large-scale government grant portfolio ($25M ), with a strong focus on NYC housing-related contracts. This role oversees billing, budgeting, forecasting, reconciliations, and compliance, while supervising three Grant Accountants and partnering closely with Finance, Program, and external funding agencies.

Key Responsibilities

Grant Billing & Revenue Management

• Manage monthly, quarterly, and semi-annual billing for government and foundation contracts
• Process and review 50–80 invoices per month with accuracy and timeliness
• Respond to funder inquiries and resolve questioned or disallowed costs
• Coordinate with Accounts Receivable to ensure accurate collections and GL balances
• Prepare cash flow projections and funding advance requests
• Maintain complete, audit-ready billing documentation

Budgeting, Forecasting & Financial Oversight

• Develop grant budgets and manage budget modifications with program leadership
• Lead forecasting and variance analysis against approved budgets
• Support funding proposals with assumptions, actuals, and financial data
• Conduct quarterly budget-to-actual meetings with program teams
• Train staff on financial reporting, coding, and variance interpretation

Reconciliations & Compliance

• Perform monthly grant reconciliations ensuring allowability and proper allocation
• Monitor payroll distributions, cost allocations, and process reclasses as needed
• Ensure compliance with OMB Uniform Guidance (2 CFR 200)
• Oversee City, State, and Federal reporting requirements

Systems & Funder Portals

• Extensive use of NYC PASSport for procurement and invoicing
• Working knowledge of NYS SFS (Statewide Financial System)
• Familiarity with DOH/OASIS and other government reporting platforms

Leadership & Cross-Functional Support

• Supervise and mentor three Grant Accountants
• Serve as a liaison between Finance, HR, and Program teams
• Support housing and social service programs with financial guidance
• Collaborate with operations accounting on cost center setup and closeouts

Audit & Special Projects

• Support funder and financial statement audits
• Prepare audit schedules and supporting documentation
• Participate in funder trainings and special projects as assigned

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Public Administration, or related field
• 5 years of nonprofit grants accounting experience
• Hands-on experience with City-funded grants and PASSport
• Proven ability to manage large grant portfolios ($25M )
• Prior supervisory or lead experience
• Strong Excel skills (PivotTables, VLOOKUP, SUMIFs)
• Highly organized, detail-oriented, and deadline-driven

Benefits

• Comprehensive health, dental, and vision coverage
• 403(b) retirement plan with employer match
• Generous PTO and paid holidays
• Stable, mission-driven organization with long-term funding