What are the responsibilities and job description for the Billing Specialist position at Ascendo Resources?
Ascendo Resources is partnering with a highly regarded law firm client that is seeking an experienced Billing Specialist to join its Accounting & Finance team in Charlotte.
This role plays a key part in delivering accurate, timely billing support while ensuring a high level of service to attorneys and clients.
This is a non-exempt position reporting to the Billing & AP Manager, with a standard 37.5-hour workweek and occasional overtime as needed. This position offers a hybrid schedule after initial training period.
Key Responsibilities
- Prepare, review, and process client invoices with accuracy and efficiency for an assigned group of attorneys
- Analyze billing data, make necessary adjustments, and ensure all required details are complete prior to distribution
- Coordinate with clients on invoice setup, submission, and electronic billing processes
- Monitor invoice submissions to ensure compliance with client guidelines and resolve any issues promptly
- Upload and reconcile cost data, investigate discrepancies, and ensure expenses are recorded accurately
- Respond to billing inquiries from internal and external stakeholders in a professional and timely manner
- Generate reports and maintain accurate billing records
- Assist with bank reconciliations and provide backup support for other accounting functions
- Identify opportunities to improve billing processes and enhance efficiency
- Support special projects and additional accounting tasks as needed
Qualifications
- High school diploma or GED required; additional education is a plus
- Minimum of 5 years of accounting experience within the legal industry or equivalent experience
- Prior law firm billing experience strongly preferred
- Experience with legal billing platforms such as Elite/3E or similar systems preferred
- Hands-on experience with e-billing systems (e.g., Serengeti, Tymetrix 360, CounselLink) required
- Strong attention to detail with the ability to work quickly and accurately
- Excellent organizational skills with the ability to manage multiple priorities and deadlines
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong communication and interpersonal skills
- Team-oriented mindset with a willingness to support colleagues during high-volume periods
Competitive salary and excellent benefits offered!
If you’re a detail-oriented billing professional with law firm experience looking to join a collaborative and fast-paced environment, apply today!
Salary : $75,000 - $85,000