Staff Accountant

Job Title: Staff Accountant

Department: Finance

Reports To: Assistant Controller

FLSA Status: Exempt

Summary

Applies principles of accounting to analyze financial information and prepare financial entries.

Supervises

N/a

Essential Duties and Responsibilities (other duties may be assigned)

• Update and maintain fixed assets of the organization in the general ledger.
• Provide information for weekly cash flow planning.
• Generate accounts payable checks on a weekly basis and secure proper signatures.
• Generate wire transfers and ACH disbursements weekly.
• Review account distribution on vouchers for proper account allocation; review vouchers entered by accounting coordinators.
• Handle vendor inquiries and AP emails.
• Reconcile assigned asset and liability accounts before monthly financial statements are prepared.
• Prepare 1099s and transmittals to the IRS at year-end.
• Calculate and record prepaid entry.
• Complete the AP accrual entry during the financial close. Track receipt of invoices previously accrued.
• Receive purchase orders in Microsoft Dynamics SL purchasing module.
• Distribute monthly credit card activity to each card holder, review coding and record entry.
• Assist departments with expense details as requested, for variance explanations.
• Back up Accounting Coordinators in their absence.
• Observe safety requirements and report safety issues to Supervisor or Security.
• Work effectively with all Artis—Naples team members.

Education and Experience Qualifications

• Bachelor’s degree in finance or accounting.
• Three to five years of previous accounting and accounts payable experience.
• Proficient in Microsoft Excel, Word, and accounting software packages; Microsoft Dynamics SL preferred.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Organizational Core Values

• Collaborative: Work internally and externally to accomplish something together that we may not be able to accomplish separately to realize shared goals.
• Transparency: Behaving and communicating in a manner that exudes openness and sheer honesty.
• Excellence: A standard of performance that surpasses ordinary standards.
• Accountability: The acceptance and assumption of responsibility for actions, decisions, and results.
• Patron-first: Placing the patron at the center of our efforts.
• Integrity: A commitment to the highest standards, values, and principles through every action and decision.

Competencies

To perform this job successfully, an individual should possess and demonstrate the following competencies:

• Analytical: Can analyze and interpret financial data and prepare financial reports, statements, and/or projections.
• Financial: Has knowledge of and experience in nonprofit financial accounting, budgeting, control, and reporting principles, methods, techniques, and standards; has knowledge of federal and state financial regulations. Ability to read, analyze, and interpret common industry technical journals, financial reports, and legal documents.
• Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in-group problem-solving situations; uses reason even when dealing with emotional topics.
• Technical Skills: Knowledge of computerized information systems used in financial and accounting applications and office systems.
• Oral Communication: Speaks clearly, confidently, and persuasively in positive or negative situations; listens and gets clarification; participates constructively and thoughtfully in meetings.
• Written Communication: Writes clearly and informatively; presents numerical data effectively.
• Teamwork: Contributes to building a positive team spirit; puts the success of the team above own interests; builds morale and group commitments to goals and objectives; supports others’ efforts to succeed; fosters a cooperative work environment.
• Leadership: Provides vision and inspiration to peers and subordinates and mobilizes them to fulfill the vision; exhibits confidence in self and others.
• Quality Management: Improves and promotes quality; demonstrates accuracy and thoroughness.
• Cost Consciousness: Works within approved budgets.
• Diversity: Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
• Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this position, the employee is regularly required to sit and use hands to finger, handle, or feel.
• The employee is frequently required to reach with hands and arms and talk or hear.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and color vision.

Work Environment

The work environment is consistent with general office conditions, with moderate noise.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.