Junior Administrative Support Specialist

Requisition ID

Job Summary

Artemis is seeking a full-time junior-level Administrative Support Specialist with experience managing a broad range of administrative and technical support tasks in a federal, large-scale and/or consulting environment. The ideal candidate will have excellent oral and written skills, the ability to successfully deliver general office support tasks and a solid understanding of traditional administrative support technologies in the office space (e.g., Microsoft Office Suite, databases).

The Administrative Support Specialist role requires a self-starter, proactive problem solver and action-oriented team player with previous experience working with senior-level executives and managing sensitive information. This position needs an individual that is committed to providing superior service, poised under pressure and has a positive and flexible attitude.

Please note that this job description includes a high-level summary of the Administrative Support Specialist’s responsibilities. However, it is not an all-inclusive list. Additional responsibilities may be required at the government’s request.

This is a contingent hire position.

This position must be performed on-site at the government location, Houston TX. Occasional travel may be required.

Primary Responsibilities

• Perform record and file management functions, electronic and physical, maintenance and accurate data gathering and data entry.
• Assist hiring managers, supervisors and leadership with in- and out-processing of civilian employees.
• Research, implement and explain office operational policies, procedures and requirements to a variety of stakeholders using excellent oral and written communication skills.
• Provide phone and desk coverage for assigned division, directorate or office.
• Coordinate and manage calendars, schedules and travel arrangements.
• Manage official correspondence (e.g., letters, memoranda, interoffice communications, data, staff summary sheets, classified or sensitive reports).
• Prepare time and attendance reports through an automated system and respond to requests for information such as reports, suspense dates, forms and more.
• Maintain and populate various databases and spreadsheets and use those products to track suspense actions, manage workload, maintain customer requests and more.
• Provide advice on effective management of workload and assignments.
• Create a variety of documents including, but not limited to, reports, spreadsheets, presentations, newsletters, brochures, outgoing letters, memoranda and corporate correspondence.
• Oversee the destruction of classified documents and files with sensitive information.
• Reserve conference rooms and answer conference room-related questions within the assigned directorate, division or office.
• Provide day-to-day office management tasks such as inventory, stocking supplies and maintaining office equipment.
• Prepare budget reports regarding annual budget projections pertaining to office supplies, training and equipment.
• Serve as the government-owned vehicle coordinator within the assigned office by preparing new requests, maintaining logs, reporting mileage, and dispatching vehicles.
• Make and process travel arrangements, process travel reports and manage travel logistics.
• Manage package (classified and unclassified) logistics such as distribution, pick up and tracking.

Minimum Qualifications

• 2 years of experience.
• High school diploma
• Active Secret clearance required.
• Demonstrated ability to use and troubleshoot Microsoft Office Suite software.
• Strategic thinker with a forward-looking approach to marketing trends and technologies.
• Strong problem-solving skills and the ability to think critically.
• Ability to manage competing deadlines.
• Experience supporting complex projects and transformation efforts within the federal government.
• Comfortability with supporting complex client relationships.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Strong critical thinking, analytical and time management skills.
• Proven ability to organize, prioritize and work well with others.
• Ability to communicate thoughts, ideas and solutions logically both written and orally.
• Ability to stay calm under pressure and in a fast-paced environment.
• Ability to receive feedback from clients and implement changes quickly and effectively.
• Ability to get up to speed quickly on complex issues.
• Desire to work in a fast-paced, rapidly evolving environment.