What are the responsibilities and job description for the Administrative Specialist III position at Arkansas Tech University?
Administrative Specialist III - 30 hours per week
Department: College of Business and Economic Development
Application Deadline: Open until filled.
Salary: $23,025
About Arkansas Tech
Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community.
Position Summary
The Administrative Specialist III provides high-level administrative and operational support to the School of Business. This position is responsible for coordinating front office operations, supervising student employees, supporting faculty and students with registration and advising processes, and assisting with events and budget-related tasks. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment. This is a 30-hour-per-week position with typical hours of 6 hours per day.
Essential Duties And Responsibilities
Serve as the first point of contact for the School of Business by answering phones, responding to emails, and greeting students, faculty, and visitors.
Hire, train, schedule, and supervise a team of student employees; evaluate performance and ensure quality service.
Manage front office operations including supply ordering, inventory tracking, and workspace organization.
Prepare and process forms, documents, and budget requests in accordance with institutional procedures.
Support planning and execution of School of Business events and activities.
Assist students with registration-related requests and coordinate faculty advisor assignments.
Monitor advising loads to ensure equitable distribution among faculty.
Run Argos reports and provide data to administration and faculty as needed.
Enter and update semester course schedules in Banner as directed by the Associate Dean.
Maintain accurate records and ensure compliance with university policies and procedures.
Perform other duties as assigned.
Knowledge, Skills, And Abilities
Knowledge of administrative practices and procedures in a higher education setting.
Proficiency in Microsoft Office applications, especially Word and Excel.
Strong written and verbal communication skills.
Ability to plan, organize, and direct the work of student employees.
Ability to manage multiple tasks and prioritize effectively.
Professional demeanor and commitment to excellent customer service.
Minimum Requirements
High school diploma or equivalent.
Two years of experience in a specialized or related administrative field.
Preferred Qualifications
Experience working in office setting in higher education.
Ability to use Microsoft Word and Excel.
Prior experience or knowledge of Argos, Ad Astra, Banner, and other applications.
Experience with student or customer service.
Previous experience hiring, training, scheduling and/or supervising hourly workers.
Experience planning, organizing, or hosting events.
Work Location, Environment, and Physical Demands:
In person.
Russellville Campus - Rothwell Hall.
Sitting, Standing, Reaching, Bending, and Stooping.
Manual Dexterity, Vision, Hearing, and Speaking.
What to Submit
Resume.
Include References with Contact Information in Resume.
Cover Letter.
To be considered for the position of Administrative Specialist III, all applications must be received and processed through our applicant tracking system Cornerstone.
Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Arkansas Tech University is an equal opportunity employer and prohibits discrimination on the basis of color, sex, sexual orientation, gender identity, race, age, national origin, religion, veteran status, genetic information, or disability.
Department: College of Business and Economic Development
Application Deadline: Open until filled.
Salary: $23,025
About Arkansas Tech
Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community.
Position Summary
The Administrative Specialist III provides high-level administrative and operational support to the School of Business. This position is responsible for coordinating front office operations, supervising student employees, supporting faculty and students with registration and advising processes, and assisting with events and budget-related tasks. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment. This is a 30-hour-per-week position with typical hours of 6 hours per day.
Essential Duties And Responsibilities
Serve as the first point of contact for the School of Business by answering phones, responding to emails, and greeting students, faculty, and visitors.
Hire, train, schedule, and supervise a team of student employees; evaluate performance and ensure quality service.
Manage front office operations including supply ordering, inventory tracking, and workspace organization.
Prepare and process forms, documents, and budget requests in accordance with institutional procedures.
Support planning and execution of School of Business events and activities.
Assist students with registration-related requests and coordinate faculty advisor assignments.
Monitor advising loads to ensure equitable distribution among faculty.
Run Argos reports and provide data to administration and faculty as needed.
Enter and update semester course schedules in Banner as directed by the Associate Dean.
Maintain accurate records and ensure compliance with university policies and procedures.
Perform other duties as assigned.
Knowledge, Skills, And Abilities
Knowledge of administrative practices and procedures in a higher education setting.
Proficiency in Microsoft Office applications, especially Word and Excel.
Strong written and verbal communication skills.
Ability to plan, organize, and direct the work of student employees.
Ability to manage multiple tasks and prioritize effectively.
Professional demeanor and commitment to excellent customer service.
Minimum Requirements
High school diploma or equivalent.
Two years of experience in a specialized or related administrative field.
Preferred Qualifications
Experience working in office setting in higher education.
Ability to use Microsoft Word and Excel.
Prior experience or knowledge of Argos, Ad Astra, Banner, and other applications.
Experience with student or customer service.
Previous experience hiring, training, scheduling and/or supervising hourly workers.
Experience planning, organizing, or hosting events.
Work Location, Environment, and Physical Demands:
In person.
Russellville Campus - Rothwell Hall.
Sitting, Standing, Reaching, Bending, and Stooping.
Manual Dexterity, Vision, Hearing, and Speaking.
What to Submit
Resume.
Include References with Contact Information in Resume.
Cover Letter.
To be considered for the position of Administrative Specialist III, all applications must be received and processed through our applicant tracking system Cornerstone.
Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Arkansas Tech University is an equal opportunity employer and prohibits discrimination on the basis of color, sex, sexual orientation, gender identity, race, age, national origin, religion, veteran status, genetic information, or disability.
Salary : $23,025
