Business Operations Specialist, Sr.

Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends On Experience:

$62,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Pay Range: $58,000-$62,000

Job Description:

Under general supervision of the Business Operations Manager, the Business Operations Specialist, Sr., plans, organizes and coordinates the business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include supervision, training, accounting, and other functions designated by the unit administrator.

Essential Duties:

General Essential Duties:

• Controls expenditures in accordance with budget allocations; recommends equipment and resources for function/program.
• Provide work direction and oversight over the activities of assigned staff or student workers.
• Supervision of Professional Staff Member.
• Assist with the hiring and training of assigned staff.
• Monitors or oversees the monitoring of a variety of account expenditures, maintains and reconciles detailed budgets for various accounts.
• Inform management of irregularities and proceed with corrective action.
• Manages the processing of travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.
• Represents the college/department and serves on various department and university committees. Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
  
  

Enrollment Deposit Tasks:

• Review Enrollment Deposit inquiries that come in through calls, front desk, emails & Salesforce
• Determine student eligibility for deferred status
• Update student ED payment status (paid, unpaid, cancel, refund, etc.) in PeopleSoft
• Review student payments for EDs
• Process Admin Defer students for SDA
• Add/Remove ED charges after researching eligibility
• Move ED payments to current Admin Term as needed
• Process ED refunds for Fall/Spring deadlines & case by case
• Process monthly WorkTag journals for EDs based off QuickPay
• Create ED MOUs annually
• Process ED MOUs Journals/create invoice
• Communicate any trends within the ED
  
  

Desired Qualifications:

• Knowledge of principles, practices and methods of accounting, budgeting, and inventory management
• Knowledge of basic project management. Knowledge of supervisory practices and principles.
• Knowledge of procedures, methods and forms associated with automated accounting systems
• Knowledge of PC based software for spreadsheet, database, word processing and presentation applications.
• Skill in designing presentation materials.
• Skill in coordinating activities and establishing priorities for self and others.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective communication, both verbal and written.
  
  

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%)
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%).
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.
  
  

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions To Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$16612.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV
  
  

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.