What are the responsibilities and job description for the Assistant Payroll Manager position at Arizona Grand Resort & Spa?
Join Our Team as Assistant Payroll Manager - Drive Payroll Excellence at Multi-State Entities, Exciting Opportunities Await!
Perks
Competitive Hourly Wage, 401K, Employee Assistance Program, Hotel Stay Benefits, Golf Discounts, Spa Discounts, Car Rental Discounts
Summary of Position:
The Assistant Payroll Manager works closely with the Payroll Manager to execute payroll operations for six entities. Primary role includes the timely processing of the bi-weekly payrolls for assigned properties as well as daily time and attendance verification, auditing new hire information and audit changes made by People & Culture, help to ensure that we continue to stay in compliance with multi-state employment laws, and various payroll projects as assigned by the Senior Director of Finance and/or Corporate Director of Finance.
Essential Functions:
- Compile daily time and attendance reports, verify and edit timecards to ensure their accuracy and validity.
- Review and update tip reports and other payroll related spreadsheets to ensure they are in balance and with correct information.
- Prepare documentation and process vacation requests and paid sick leave requests.
- Assist with daily labor reports and entry into Sage Intaact.
- Prepare various monthly internal audits and GL reconciliations.
- Ensure compensation for overtime work is calculated at the appropriate rate.
- Confirm that legally mandated and optional deductions have been entered correctly.
- Help to prepare and distribute manual paychecks when needed.
- Process bi-weekly payroll of assigned properties as well as assist with other properties when needed.
- Performing all tasks in a timely manner to ensure that staff members are compensated accurately.
- Addressing queries about payroll-related issues.
- Working to resolve discrepancies in payments as a matter of urgency.
- Assist with the posting of payroll related journal entries including vacation, accruals, health insurance, 401K, and workers compensation, etc.
- Any other tasks, projects and/or duties assigned by the Finance Directors and/or the General Manager.
- Comply with the Arizona Grand Resort HEARTfelt culture (Vision, Values & Standards) of conduct as set forth in the resort communications.
Qualifications:
Education: High School Diploma or equivalent required, college degree preferred.
Experience: Previous payroll experience required, with hospitality experience preferred. Need general knowledge of Windows environment and moderate knowledge of Excel is necessary.
Certificates or Licenses: No special licenses required.
Knowledge, Skills, and Abilities:
- Payroll processing or human resources experience and familiarity with various administrative software programs, including ADP Workforce Now, HR and Microsoft Outlook.
- Ability to communicate effectively, both verbally and in writing with vendors and associates.
- Ability to follow instructions, meet deadlines and multi-task efficiently.
- Ability to read English and perform simple math.
Personal Characteristics:
- Behaves ethically and is extremely confidential with all work-related information and matters.
- Communicates effectively: Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language.
- Professional Appearance: Exhibits an appearance appropriate for a four-diamond resort (Specific grooming standards are available for review)
The Arizona Grand Resort & Spa’s leaders and team members believe each guest should be treated with respect and professionalism. We create a genuine experience, enticing our guests to return again and again. In order to be successful at The Arizona Grand Resort & Spa, team members must share both our Purpose (Making Space for Genuine Hospitality) and Pillars (Hands On & Heartfelt, Sincere & Focused, Collaborative & Curious, and Conscientious). This includes possessing and demonstrating a high level of courtesy and respect for both internal and external guests. Our fun, friendly and enthusiastic team members treat every guest as if they were our only guest. A true customer focus is essential to success with our property.