What are the responsibilities and job description for the Payroll Manager position at Sunstate?
Payroll Manager
Sunstate Equipment Co.: Where Safety and People are Core Values
We care about our People and it shows!
Sunstate's Advantages
- Strong health benefits (Medical, Dental, Vision)
- 401k with Company Match
- Generous PTO with vacation, sick time, personal time, holidays, and a floating holiday
- Wellness Program
- Life and disability insurance
- Employee Assistance Program
- Free equipment rentals
- Hybrid flexibility
The Opportunity
The Payroll Manager will lead a small team of three employees, ensuring accurate and compliant processing of multi-state weekly payroll, handling general ledger reconciliations, and managing tax and garnishment set-ups. The ideal candidate will have expertise and hands on payroll processing in Workday, along with strong knowledge of payroll regulations and reporting requirements.
Key Responsibilities
- Payroll Processing: Manage and oversee the accurate and timely processing of multi-state weekly payroll for all employees. Ability to run payroll (hands on) when needed.
- Team Leadership: Supervise, mentor, and develop a team of 3 payroll professionals, ensuring high performance and a collaborative work environment. Partner regularly with benefits team/functions as related to system set up, feeds and benefit deductions.
- Compliance: Ensure payroll processes comply with federal, state, and local laws and regulations, including wage and hour, tax filings and reporting.
- System Management: Administer and optimize payroll systems (UKG and Workday), ensuring data integrity, system upgrades, and troubleshooting. Experience with implementation of new payroll systems highly desired.
- General Ledger: Collaborate with the accounting team to ensure accurate payroll-related entries, reconciliations, and reporting.
- Tax Set-Ups: Manage and maintain accurate employee tax setups, including multi-state requirements.
- Process Improvement: Identify and implement improvements in payroll and time management processes, policies, and systems to enhance efficiency and accuracy.
- Reporting: Prepare and review payroll reports for internal stakeholders and external audits.
- Auditing: Conduct regular audits of payroll data to ensure compliance, accuracy, and integrity.
- Training: Develop and provide training materials and lead time management training as scheduled and as needed to employees and managers.
What You Will Bring
- Minimum of 10 years of progressive payroll experience, with at least 3 years in a management role
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred (and/or equivalent years of experience). CPP (Certified Payroll Professional) certification is a plus
- Experience in process improvement initiatives related to payroll
- Experience processing payroll in Workday strongly preferred
- Experience with payroll system implementation & integration strongly preferred
- Deep understanding of multi-state payroll regulations and tax compliance, including California (CA) law
- Strong analytical and problem-solving skills
- Excellent leadership and interpersonal skills
- Attention to detail and ability to handle sensitive data with confidentiality
- Proficiency in Microsoft Excel and general ledger systems
- Familiarity with integrating payroll systems with accounting, benefits and HR systems
Why Choose Us?
At Sunstate, every employee is valued, respected, and fairly compensated. More importantly, every employee has a voice that deserves to be heard. We are working hard to challenge the typical ways of business and develop an environment where our employees feel safe, comfortable, and look forward to coming to work. No matter which location you visit, you can’t help but feel the close-knit work-family environment.
We have strategically and organically grown our company from within, promoting from the ground up and providing employees with opportunities to explore their different passions within our own walls. This culture allows our people to develop valuable, marketable skills they can use throughout their career. Plus, with benefits like Baby Bonding, My Holiday vacation time, and discounts on everything from movie tickets to cell phone bills, we’re constantly evolving our resources to provide our people with tools to make their lives easier!
Be YOU at Sunstate
At Sunstate Equipment, we are actively fostering a workplace culture where individuals of all identities and life experiences feel genuinely valued, respected, and appreciated. As a proud equal-opportunity employer, we wholeheartedly welcome candidates from diverse backgrounds and cultures. We recognize and celebrate the unique perspectives they bring, with the understanding that they are the fuel for the innovative ideas that drive the evolution of our industry
Sunstate Equipment Co. is an Equal Opportunity Employer
A Drug Free Workplace and Participates in E-Verify