What are the responsibilities and job description for the Assistant Controller position at Ariete Hospitality Group?
Company Description
Ariete Hospitality Group is a celebrated collection of South Florida's top restaurants and bars, founded under the creative vision of Chef Michael Beltran. The group is renowned for its commitment to culinary excellence, warm hospitality, and delivering unforgettable dining experiences. With renowned establishments such as the Michelin-starred Ariete, Michelin Bib Gourmand honoree Chug's Diner, The Taurus, The ScapeGoat, Brasserie Laurel, El Vecino Cigars & Cocktails, and The Gibson Room, each venue offers its own unique style and flavor. Recognized nationally and internationally, Ariete Hospitality Group is at the forefront of shaping South Florida's vibrant culinary and hospitality landscape.
Job Description
Position Title: Senior Accounting & HR Coordinator
Reports To: Corporate Financial Controller
Location: Office
Employment Type: Full-time – minimum 40 hrs/week – Exempt
Salary: 55K-60K
Position Overview
The Senior Accounting & HR Coordinator is responsible for owning the full accounts payable cycle, supporting payroll coordination, and maintaining accurate HR and financial records. This role serves as a key operational partner to the Controller, ensuring accuracy, organization, and timely execution across accounting, HR administration, and office operations. The position also oversees administrative support and helps maintain efficient internal processes.
Key Responsibilities
Human Resources
• Coordinate payroll data with Operations and ensure accuracy of timecards prior to processing.
• Support payroll processing through ADP and assist in resolving payroll-related discrepancies.
• Manage employee onboarding and offboarding within HR systems.
• Maintain accurate, up-to-date employee records and ensure data integrity across systems.
• Track and assist with workers’ compensation and unemployment claims.
• Ensure HR documentation is complete, organized, and compliant with internal standards.
• Support additional HR-related tasks and initiatives as needed.
Accounting
• Own the full accounts payable cycle from invoice receipt through payment processing.
• Use XtrAchef to ensure all invoices are accurately captured, coded, and recorded in the accounting system.
• Work closely with vendors to ensure completeness and accuracy of invoice flow.
• Communicate directly with vendors to resolve discrepancies, track payment status, and maintain strong relationships.
• Review vendor statements regularly and proactively identify missing or duplicate invoices.
• Maintain organized and audit-ready AP records at all times.
• Verify that all payments are properly supported with approvals and documentation.
• Support additional accounting tasks and special projects as needed.
Office Operations
• Supervise Office/Administrative Assistant, ensuring tasks are completed accurately and on time.
• Oversee office organization, including supply management and document filing (physical and digital).
• Support day-to-day office operations and identify opportunities to improve processes and efficiency.
Required Skills & Qualifications
• Proven experience managing full-cycle accounts payable in a fast-paced environment.
• Experience with QuickBooks (Desktop and/or Online) required.
• Familiarity with ADP and Paylocity.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and a strong sense of ownership over work.
• Strong communication skills with the ability to interact professionally with vendors and internal teams.
• Experience supervising or managing support staff; strong employee management skills required.
• Strong communication skills. Bilingual (English and Spanish) required.
• Ability to manage multiple priorities in a fast-paced environment.