HR Coordinator/Recruiting Assistant

POSITION SUMMARY:

We are a well-established Medical Management company located in Cypress. We have an immediate opening for a full-time Human Resources Coordinator/Recruiting Assistant. The ideal candidate will be a motivated self-starter, detail oriented, comfortable in a fast-pace environment, and have general knowledge of the basic human resource functions.

ESSENTIAL FUNCTIONS:

• Data entry of new hires into ADP
• Ongoing maintenance of employee personnel files
• Ensure I-9 verifications are completed in a timely manner, stored in accordance to compliance standards and audited periodically
• Manage 30-60-90 day new hire tracking system including training completion, compliance documentation, and benefits enrollment verification
• Collaborative with hiring managers, and write job ads for current openings.
• Source candidates through online channels, screen resumes and applications, and provide interview feedback.
• Evaluate candidates based on their interview including phone, 1stand 2ndround interviews as well as their potential fit with the organization.
• Assists with conducting new hire orientation and initial training
• Receives and handles all HR department requests and escalates requests as appropriate
• Assist with preparation/planning of companywide events and activities

QUALIFICATIONS AND SKILLS:

• 2-5 years' experience in a Human Resources position
• Strong organizational skills and attention to detail.
• Experience utilizing the ADP HRIS system
• Ability to manage several projects simultaneously while working under pressure.
• Tenacious self-starter who is not afraid to find solutions to problems
• Thrives in a fast pace environment
• Accustomed to processing high volume of data entry
• Basic knowledge of personnel file management, new hire process, I-9 verification, payroll, some healthcare rules regarding certifications, and human resources law

EXPERIENCE, LICENSES, CERTIFICATION AND EDUCATION REQUIREMENTS:

• Associate or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• PHR or SHRM-CP certification a plus but not required.
• ADP system training a plus.

PHYSICAL DEMANDS:

• Ability to sit for extended periods while performing desk-based tasks
• Frequent use of computer, keyboard, mouse, and phone for data entry and communication
• Occasional walking, standing, bending, and reaching to retrieve files or office materials
• Ability to lift or carry light office supplies or documents (typically up to 15lbs)
• Visual acuity required for reading, reviewing documents, and working with databases
• Manual dexterity required for frequent writing and use of office equipment

WORK ENVIRONMENT:

• Professional office setting within a healthcare administration environment
• Fast-paced, deadline-driven atmosphere with frequent interruptions
• Frequent interaction with internal departments and external providers
• Primarily on-site work with standard office equipment (computers, phones, printers, etc.)
• Occasional extended screen time due to database and document management
• Adherence to confidentiality and HIPAA compliance standards is required