Project Assistant

Who We Are

ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals.

Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

Why Join Us

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

LOCATION:

This position is available in the following office location(s) - New York, NY

Job Summary

This position works under the direct supervision of a lawyer and provides the lawyer substantive legal services. A lawyer may delegate any task normally performed by a lawyer to a Project Assistant, except those tasks prohibited to a non-lawyer by statute, court rule, administrative rule or regulation, controlling authority, the applicable rule of professional conduct of the jurisdiction in which the lawyer practices, or the ABA Guidelines for the Utilization of Paralegal Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Drafts, analyzes, and prepares legal documents for a supervising lawyer or supervising paralegal[1].
• Coordinates legal projects and communicates legal information for a supervising lawyer or supervising paralegal.
• Prepares draft communications for a supervising lawyer or supervising paralegal.
• Collects, evaluates and summarizes relevant facts and legal concepts for a supervising lawyer or supervising paralegal.
• Attends client meetings, coordination meetings, and legal proceedings with a supervising lawyer or supervising paralegal.
• Provides legal project management for a legal matter for a supervising lawyer or supervising paralegal.
• Maintains notary license in local jurisdiction.
• Follows all supervising lawyer or supervising paralegal instructions.OTHER DUTIES AND RESPONSIBILITIES
• Maintains accurate and appropriate time records regarding hours spent working for clients, working for the Firm, and working on administrative tasks.
• Meets all time entry and timesheet deadlines specified by the Firm, the Paralegal Department, and the Accounting Department.
• Bills a minimum of 1,550 creditable hours each performance evaluation year that begins April 1 and ends March 31 of which a minimum of 750 of those hours are client billable hours.
• Limits approved pro bono hours and approved firm representation (non-secretarial) hours to a maximum of 120 total hours during each performance evaluation year.
• Works a predictable schedule, and also provides flexibility in daily schedule to meet Firm's needs during periods of heavy workload.
• Timely notifies both supervising lawyers, supervising paralegals, and the Paralegal Manager of any time out of the office during normal work hours.
• Reports the receipt of non-billable work to the Paralegal Manager upon receipt.
• Avoids overtime for non-billable assignments.
• Contacts supervising lawyers, supervising paralegals and Paralegal Manager when available for new assignments.
• Accepts accountability and responsibility for all work assignments.
• Adheres to The National Federation of Paralegal Associations, Inc.'s "Model Code of Ethics and Professional Responsibility."
• Attends relevant legal ed