Inventory Assistant

✨ Work on Events the World Talks About

At Arena, we turn bold ideas into unforgettable experiences. Our teams design, build, and deliver world‑class event spaces for global names like Formula 1, the Ryder Cup, and the PGA Tour — and we do it on some of the biggest stages in the world.

With projects across the US, UK, Middle East, and Asia, you’ll gain hands‑on experience, work with industry experts, and see your work come to life in real time. If you’re looking for a fast‑paced environment, real responsibility, and the chance to be part of something exciting from day one, Arena is the place to grow your career.

 📊 You’ll Love This Role

If you enjoy being organized, working with data, and supporting teams behind the scenes, this role is for you. As an Inventory Assistant, you’ll play an important part in keeping operations running smoothly by ensuring inventory is accurate, materials are available, and information flows efficiently across teams. You’ll work in a collaborative environment where attention to detail, communication, and teamwork are valued. 

 🏛️ How You’ll Support the Structure

In this role, you’ll support inventory and warehouse operations by helping track materials, maintain accurate records, and ensure inventory is available when and where it’s needed. Your responsibilities will include:

• Preparing and maintaining regular and ad hoc inventory reports, ensuring accuracy and timely distribution
• Tracking, updating, and reconciling inventory movement and job‑related counts across systems
• Supporting inventory, warehouse repair, and maintenance purchasing activities, including coordinating with vendors as needed
• Assisting with inventory transfers between warehouses, projects, and job sites
• Supporting the sourcing, reserving, and confirmation of subrental inventory for upcoming projects
• Maintaining inventory forecasting and planning tools to support future demand
• Creating and tracking repair, disposal, and conversion tickets, ensuring proper documentation and follow‑through
• Assisting with physical inventory counts and cycle counts, including preparation, execution, and reconciliation
• Supporting inventory accuracy through barcoding, labeling, and stickering processes
• Maintaining organized records related to inventory movements, repairs, disposals, and transfers
• Providing general administrative support to inventory and warehouse teams as needed
• Following all safety guidelines, work rules, and company standards

🧱 The Foundation You Already Have

We’re looking for a detail‑driven, organized professional who enjoys supporting operations and working collaboratively.

• High school diploma or GED required. 
• 2 years of experience in an administrative, inventory, or operations support role.
• Knowledgeable in Microsoft Excel and other Microsoft Office applications.
• Strong verbal and written communication skills, with the ability to work effectively and professionally across cross-functional teams.
• Excellent organizational skills and a high level of attention to detail, with the ability to manage multiple priorities concurrently. 
• Demonstrated time management skills and the ability to meet deadlines in a fast paced, operational environment.
• Strong interpersonal and customer service skills, with a collaborative, solution-oriented approach.
• Ability to work independently while also contributing effectively as part of a team. 
• High level of integrity, professionalism, and commitment to company values and standards.

👍 Bonus Points If You Have These

💙We Take Care of Our People 

We know that a job is more than a paycheck, it’s about feeling supported, valued, and able to live a full life outside of work. That’s why we offer benefits designed to care for you and your family, both now and in the future.

✅ Competitive Pay – Your skills and experience are valued
✅ Medical, dental, and vision insurance to support your health and well‑being
✅ 401(k) with Company Match – to help you plan for the future
✅ Paid Time Off & Holidays – Work hard, recharge often
✅ Flexible Work Options – We support work‑life balance
✅ Career Growth Opportunities – Learning, development, and advancement
✅ Supportive Team Culture – Collaboration, respect, and inclusion
✅ Employee Perks – Monthly appreciation meal, event tickets, and more

📍 Location: Onsite
🕒 Schedule: Monday through Friday, 8:00AM to 5:00 PM

👉 Ready to take the next step in your career? Apply today and let’s build a future together!

Arena Americas is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.