What are the responsibilities and job description for the Bilingual Administrative Assistant position at Arena Event Services?
✨ Work on Events the World Talks About
At Arena, we turn bold ideas into unforgettable experiences. Our teams design, build, and deliver world‑class event spaces for global names like Formula 1, the Ryder Cup, and the PGA Tour — and we do it on some of the biggest stages in the world.
With projects across the US, UK, Middle East, and Asia, you’ll gain hands‑on experience, work with industry experts, and see your work come to life in real time. If you’re looking for a fast‑paced environment, real responsibility, and the chance to be part of something exciting from day one, Arena is the place to grow your career.
📊 You’ll Love This Role
As the Bilingual Administrative Assistant, you’ll be at the center of our manufacturing operations, helping leadership stay organized while ensuring materials, records, and finished goods move seamlessly from planning to shipment. This role blends administrative expertise with operational coordination, offering variety, visibility, and meaningful impact every day.
If you take pride in accuracy, enjoy juggling multiple priorities, and like collaborating across teams to make things run better, this role gives you the chance to truly make a difference.
🏛️ How You’ll Support the Structure
Executive & Administrative Support
- Support Manufacturing leadership and managers with day‑to‑day administrative needs
- Manage calendars, schedule meetings, and coordinate appointments to keep workflows on track
- Prepare correspondence, reports, and presentations
- Serve as a primary point of contact for internal teams and external partners
- Maintain organized digital and physical filing systems
- Partner with procurement to order and track raw stock and fasteners
- Handle confidential and sensitive information with professionalism and discretion
Data Entry & Record Management
- Accurately enter and maintain data in company systems, spreadsheets, and databases
- Ensure inventory, purchasing, invoice, and administrative records are complete and current
- Review data for accuracy, resolve discrepancies, and support basic reporting needs
- Assist with document tracking, audits, and reconciliation activities
Raw & Finished Goods Coordination & Tracking
- Track raw materials inventory levels and assist with counts, audits, and reconciliation
- Maintain accurate records for receipts, transfers, usage, and inventory movement
- Coordinate with vendors, warehouses, and internal teams to support inventory needs
- Assist with ordering supplies and monitoring stock levels to help prevent shortages
- Organize and maintain inventory storage areas for accuracy and accessibility
- Collaborate with manufacturing and warehouse teams to communicate when finished goods are ready for shipment
- Help coordinate shipping schedules to ensure project timelines are met
🧱 The Foundation You Already Have
We’re looking for a detail‑driven, organized professional who enjoys supporting operations and working collaboratively.
- High school diploma or equivalent
- 3 years of experience in administrative support, data entry, or a coordination‑focused role
- Strong organizational skills with a high level of attention to detail
- Ability to manage multiple tasks independently in a fast‑paced, operational environment
- Comfort using Microsoft Office (Excel, Word, Outlook)
- Clear, professional written and verbal communication skills
- Bilingual in Spanish and English
- Reliable, trustworthy, and committed to handling confidential information responsibly
👍 Bonus Points If You Have These
- Familiarity with inventory tracking, purchasing documentation, or basic supply chain processes
- Experience supporting manufacturing or warehouse operations
- Associate degree or higher
💙We Take Care of Our People
We know that a job is more than a paycheck, it’s about feeling supported, valued, and able to live a full life outside of work. That’s why we offer benefits designed to care for you and your family, both now and in the future.
✅ Competitive Pay – Your skills and experience are valued
✅ Medical, dental, and vision insurance to support your health and well‑being
✅ 401(k) with Company Match – to help you plan for the future
✅ Paid Time Off & Holidays – Work hard, recharge often
✅ Flexible Work Options – We support work‑life balance
✅ Career Growth Opportunities – Learning, development, and advancement
✅ Supportive Team Culture – Collaboration, respect, and inclusion
✅ Employee Perks – Monthly appreciation meal, event tickets, and more
📍 Location: Onsite
🕒 Schedule: Monday through Friday
👉 Ready to take the next step in your career? Apply today and let’s build together!
Arena Americas is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.
Salary : $65,000