Administrative Assistant

Job Title: Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting our operations by processing orders, managing inventory, and interacting with customers and vendors. This role requires someone who can maintain a high level of quality and communicate effectively.

Responsibilities

• Process orders from reception to completion.
• Create vendor purchase orders.
• Make changes in ERP system for parts, orders, and inventory.
• Generate shipping paperwork and notify customers for pickup or delivery.
• Interact directly with customers and vendors in a courteous and professional manner.
• Answer phone calls professionally and take messages.
• Process timecards.
• Print and issue checks.
• Ship boxes and items.
• Restock shop labels, stickers, and tags.
• Conduct general data entry.
• File completed paperwork.
• Maintain the highest level of quality.
• Communicate changes accurately and effectively.
• Fulfill other duties as assigned.
  
  

Essential Skills

• Proficiency in accounts receivable and administrative support.
• Strong clerical and administrative assistance skills.
• Proficiency in Microsoft Office, including Excel and Outlook.
• Experience in calendar management and spreadsheet handling.
• Accounting knowledge.
  
  

Additional Skills & Qualifications

• High school diploma or GED required; advanced education preferred.
• Experience with Word, Excel, Outlook, and Adobe.
• Experience with ERP system desired.
• Two or more years of experience preferred but willing to train.
• Ability to sit for extended periods.
  
  

Job Type & Location

This is a Contract to Hire position based out of Menomonee Falls, WI.

Pay And Benefits

The pay range for this position is $23.00 - $25.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Menomonee Falls,WI.

Application Deadline

This position is anticipated to close on May 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.