What are the responsibilities and job description for the Purchasing Coordinator position at Archinect?
Purchasing Coordinator
Ovadia Design Group Employer
New York, NY, USLocation:
Mon, Dec 22 '25Posted On
$50,000 - $100,000 annually Pay:
We are seeking a full-time Purchasing Coordinator with 3-5 years in experience in purchasing. The Purchasing Coordinator (PC) is a central figure in the purchasing process throughout the firm. PCs will be experienced handling a variety of tasks including purchasing, procurement, expediting, documentation, and coordination. They will be skilled in transferring and sharing information as they will act as a point-person of communication with vendors, contractors, and our warehouse. PCs will meet with the designer, coming prepared to the meeting with accurate and up-to-date reports so the designer can ensure everything is aligning with other aspects of the project. PCs should have a positive, can-do attitude, and feel comfortable researching situations and providing ample information for others.
Required Credentials
Bachelor’s degree
3-5 years experience in purchasing
Proficient in Microsoft Suite
Experience in Interior Design a plus
Experience working with Studio Designer a plus
Required Skills
Excellent written and verbal communication
Developed organizational skills
Understanding of the purchasing process
Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow up
Proven ability to coordinate many items into a concise delivery schedule
Required Traits
Initiative and ownership of tasks
Ability to “jump-in” and eager to learn and provide support to staff
Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary
Responsibilities: We’ll count on you
The Purchasing Coordinator will purchase all approved specified furniture, materials, and labor (sub-contractors). The PC will manage the ordering process: order product, manage follow up /tracking & updating Studio Designer. The PC will adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse), update POs as needed and update proposals per designer. Additionally, the Purchase Coordinators will assist with managing and/or collecting information on damages, claims with vendors, and repairs. It will be crucial for the PC to maintain relationships with vendors/manufacturers. The Purchasing Coordinator will also check in deliveries to our office.
Scheduling
The Purchasing Coordinator will manage the delivery and installation schedule with designer. This will be done by scheduling trades, deliveries, installs (with the approval of the designer), and managing the communication between all concerned parties.
Compensation & Benefits
What We Offer & Benefits
PTO and paid holidays
Medical, dental, and vision coverage (75% company-paid)
401(k) plan
Pre-tax commuter benefits
Summer Fridays
Team-building events and a strong company culture
Office Hours
Monday-Thursday 9:00 AM – 6:00 PM
Friday: 9:00 AM – 4:00 PM
View your Application History
Ovadia Design Group Employer
New York, NY, USLocation:
Mon, Dec 22 '25Posted On
$50,000 - $100,000 annually Pay:
We are seeking a full-time Purchasing Coordinator with 3-5 years in experience in purchasing. The Purchasing Coordinator (PC) is a central figure in the purchasing process throughout the firm. PCs will be experienced handling a variety of tasks including purchasing, procurement, expediting, documentation, and coordination. They will be skilled in transferring and sharing information as they will act as a point-person of communication with vendors, contractors, and our warehouse. PCs will meet with the designer, coming prepared to the meeting with accurate and up-to-date reports so the designer can ensure everything is aligning with other aspects of the project. PCs should have a positive, can-do attitude, and feel comfortable researching situations and providing ample information for others.
Required Credentials
Bachelor’s degree
3-5 years experience in purchasing
Proficient in Microsoft Suite
Experience in Interior Design a plus
Experience working with Studio Designer a plus
Required Skills
Excellent written and verbal communication
Developed organizational skills
Understanding of the purchasing process
Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow up
Proven ability to coordinate many items into a concise delivery schedule
Required Traits
Initiative and ownership of tasks
Ability to “jump-in” and eager to learn and provide support to staff
Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary
Responsibilities: We’ll count on you
The Purchasing Coordinator will purchase all approved specified furniture, materials, and labor (sub-contractors). The PC will manage the ordering process: order product, manage follow up /tracking & updating Studio Designer. The PC will adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse), update POs as needed and update proposals per designer. Additionally, the Purchase Coordinators will assist with managing and/or collecting information on damages, claims with vendors, and repairs. It will be crucial for the PC to maintain relationships with vendors/manufacturers. The Purchasing Coordinator will also check in deliveries to our office.
Scheduling
The Purchasing Coordinator will manage the delivery and installation schedule with designer. This will be done by scheduling trades, deliveries, installs (with the approval of the designer), and managing the communication between all concerned parties.
Compensation & Benefits
- Health insurance
- Paid vacation, holidays, and sick leave
- Exposure to elite residential design projects throughout NYC and beyond
- Mentorship and opportunities for growth
- Collaborative, design-driven workplace culture
What We Offer & Benefits
PTO and paid holidays
Medical, dental, and vision coverage (75% company-paid)
401(k) plan
Pre-tax commuter benefits
Summer Fridays
Team-building events and a strong company culture
Office Hours
Monday-Thursday 9:00 AM – 6:00 PM
Friday: 9:00 AM – 4:00 PM
View your Application History
Salary : $50,000 - $100,000