What are the responsibilities and job description for the Director of Finance and Human Resources - St. Pius X Parish position at Archdiocese of New Orleans?
St. Pius X Parish, New Orleans
Job Title: Director of Finance and Human Resources
Supervisor: Pastor
Hours of Duty: Approximately 20 hours per week
Health Benefits: Eligible on a part time basis
Holidays: The parish office follows the Archdiocesan of New Orleans holiday
schedule, with a couple of exceptions.
Experience: At least 3 years of experience is required as a CPA, bookkeeper, human
resources coordinator, or in a related field.
Required Skills: Proficiency in Microsoft Outlook and Microsoft Excel, QuickBooks
Online, ParishSoft Connect Now, and Crescent Payroll is necessary for
this position. Training in these programs can be provided.
Financial Duties
Responsible for providing bookkeeping services for the Parish and keeps confidential all
parishioner financial contribution information.
On a weekly basis, processes all invoices and bills for signature by the Pastor.
Enter all invoices and payments in QuickBooks to maintain accurate financial information.
Receive the attendance reports of the parish nursery that are prepared monthly by the Director of
the Nursery and send invoices to teachers and staff who utilize the parish nursery for childcare
Ensure the integrity of data entered into QuickBooks by coding all entries to appropriate
accounts according to the Archdiocese of New Orleans chart of accounts and processes and
generally accepted accounting principles.
Provide financial information on a weekly, monthly, and as-needed basis to our staff accountant
with the Archdiocese of New Orleans Accounting Services. This information includes weekly
offering reports, monthly bank statements, etc. Accounting Services will, in turn, prepare bank
reconciliations and necessary monthly financial reports.
Oversee the weekly counting of collections, which is to be done by volunteers scheduled for this
duty.
Utilizing the ParishSoft Connect Now database, post each parishioner's contributions and weekly
donation information ensuring balanced batches and balanced weekly collection sheets.
Maintain an address list of donors who use the parish envelope system and coordinate with the
vendor who mails those envelopes for addresses and second collection schedule.
St. Pius X Parish, New Orleans
Prepare year-end donation statements for mailing to parishioners.
Prepare and send out year-end tax statements (i.e., 1099's) or any other required regulatory
reports for independent contractors that performed work at a parish facility.
Assist coordinators of parish fundraisers, such as Fair, Gala, Pillars of Pius.
Prepare for and cooperate with those appointed to perform audit of financial records.
Assist Pastor in preparing financial reports annually for the parish and quarterly for the Finance
Council.
Human Resources Duties
Serve as Site Administrator for payroll and health benefits for all parish employees, including
nursery staff.
Establish, calculate, maintain and process payroll for hourly and salaried employees bi-monthly
utilizing the online payroll system.
Maintain personnel files.
Provide new employees with appropriate forms required for new hires (i.e., i-9 Form; Federal W-4 Tax Form, and State L-4 Tax Form).
Ensure accurate records of payroll by carrying out regular system updates in areas like status
changes, benefits deductions, time off accruals, and tax withholdings.
Serve as site administrator for Safe Environment training for all staff; and assist Director of
Religious Education and Director of Youth Ministry to ensure that all volunteers are compliant.
Office Duties
Assist in the Parish Office to answer the phone and the door when needed during day-to-day
operations and in the absence of the Church Office Coordinator.
To Apply
Please send a resume with a cover letter and three professional references to:
Job Title: Director of Finance and Human Resources
Supervisor: Pastor
Hours of Duty: Approximately 20 hours per week
Health Benefits: Eligible on a part time basis
Holidays: The parish office follows the Archdiocesan of New Orleans holiday
schedule, with a couple of exceptions.
Experience: At least 3 years of experience is required as a CPA, bookkeeper, human
resources coordinator, or in a related field.
Required Skills: Proficiency in Microsoft Outlook and Microsoft Excel, QuickBooks
Online, ParishSoft Connect Now, and Crescent Payroll is necessary for
this position. Training in these programs can be provided.
Financial Duties
Responsible for providing bookkeeping services for the Parish and keeps confidential all
parishioner financial contribution information.
On a weekly basis, processes all invoices and bills for signature by the Pastor.
Enter all invoices and payments in QuickBooks to maintain accurate financial information.
Receive the attendance reports of the parish nursery that are prepared monthly by the Director of
the Nursery and send invoices to teachers and staff who utilize the parish nursery for childcare
Ensure the integrity of data entered into QuickBooks by coding all entries to appropriate
accounts according to the Archdiocese of New Orleans chart of accounts and processes and
generally accepted accounting principles.
Provide financial information on a weekly, monthly, and as-needed basis to our staff accountant
with the Archdiocese of New Orleans Accounting Services. This information includes weekly
offering reports, monthly bank statements, etc. Accounting Services will, in turn, prepare bank
reconciliations and necessary monthly financial reports.
Oversee the weekly counting of collections, which is to be done by volunteers scheduled for this
duty.
Utilizing the ParishSoft Connect Now database, post each parishioner's contributions and weekly
donation information ensuring balanced batches and balanced weekly collection sheets.
Maintain an address list of donors who use the parish envelope system and coordinate with the
vendor who mails those envelopes for addresses and second collection schedule.
St. Pius X Parish, New Orleans
Prepare year-end donation statements for mailing to parishioners.
Prepare and send out year-end tax statements (i.e., 1099's) or any other required regulatory
reports for independent contractors that performed work at a parish facility.
Assist coordinators of parish fundraisers, such as Fair, Gala, Pillars of Pius.
Prepare for and cooperate with those appointed to perform audit of financial records.
Assist Pastor in preparing financial reports annually for the parish and quarterly for the Finance
Council.
Human Resources Duties
Serve as Site Administrator for payroll and health benefits for all parish employees, including
nursery staff.
Establish, calculate, maintain and process payroll for hourly and salaried employees bi-monthly
utilizing the online payroll system.
Maintain personnel files.
Provide new employees with appropriate forms required for new hires (i.e., i-9 Form; Federal W-4 Tax Form, and State L-4 Tax Form).
Ensure accurate records of payroll by carrying out regular system updates in areas like status
changes, benefits deductions, time off accruals, and tax withholdings.
Serve as site administrator for Safe Environment training for all staff; and assist Director of
Religious Education and Director of Youth Ministry to ensure that all volunteers are compliant.
Office Duties
Assist in the Parish Office to answer the phone and the door when needed during day-to-day
operations and in the absence of the Church Office Coordinator.
To Apply
Please send a resume with a cover letter and three professional references to:
- Fr. Jonathan Hemelt, Pastor of St. Pius X – jhemelt@arch-no.org
- Please include in the subject line: "ATTN: Parish Staff Application"