Human Resources Coordinator

Human Resources Coordinator

Department: Administration

Reports To: Administrator

FLSA Status: Non-Exempt

Job Summary:

The HR Coordinator supports the daily operations of the Human Resources department in a fast-paced nursing home environment. This role is responsible for recruitment, onboarding, employee relations support, record-keeping, and compliance with employment regulations, particularly those affecting healthcare and eldercare environments. The HR Coordinator plays a critical role in fostering a positive, compliant, and caring workplace culture.

Key Responsibilities:

Recruitment & Onboarding

• Assist in posting job ads, screening resumes, and scheduling interviews for nursing, clinical, and support staff.
• Coordinate background checks, license verifications, and reference checks.
• Prepare and maintain onboarding packets and ensure all new-hire documentation is completed.
• Conduct new employee orientation, including policies, procedures, and benefits overview.

Employee Relations & Support

• Serve as a first point of contact for employee questions regarding HR policies, benefits, and procedures.
• Maintain a positive working environment by supporting employee engagement initiatives.
• Assist in resolving minor employee concerns or escalating issues as needed to the Administrator.

Compliance & Record-Keeping

• Maintain accurate and confidential employee records, including personnel files, certifications, and training logs.
• Ensure timely renewal of licenses, credentials, and mandatory in-service trainings (e.g., CPR, elder abuse prevention).
• Support audits and inspections by regulatory bodies (e.g., state health department, CMS).
• Ensure compliance with federal and state labor laws, OSHA, HIPAA, and nursing home-specific regulations.

Administrative Duties

• Process employee changes such as terminations, promotions, and leaves of absence.
• Initiate payroll processing and timekeeping systems.
• Coordinate employee appreciation events, trainings, and in-service meetings.
• All other duties as assigned

Qualifications:

• Associate’s or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1–3 years of HR experience, preferably in healthcare or long-term care.
• Knowledge of employment laws and healthcare HR compliance (e.g., HIPAA, FMLA, state nurse aide registry).
• Strong organizational and communication skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office and HRIS systems such as Paycom

Preferred Qualifications:

• Experience working in a nursing home, assisted living, or healthcare facility.
• Familiarity with union environments and collective bargaining agreements (if applicable).

Working Conditions:

• Full-time, on-site position.
• May require occasional evening/weekend hours for staffing support or trainings.
• Interaction with residents, families, and healthcare staff in a compassionate and professional manner.

Job Type: Full-time

This position description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties, as assigned, might be part of the job.