What are the responsibilities and job description for the Office Manager position at Archdiocese of Denver?
Are you ready to bring your professional skills and Catholic faith together to support the mission of the Church? The Archdiocese of Denver is seeking a reliable, organized, and mission-driven Office Manager to support the Office of Vocations. This role oversees daily operations, ensuring efficient workflows and a professional, welcoming environment, while working closely with the Director of Vocations.
Why Join Us?
What We’re Looking For
Salary Description $59,000 - $64,000 annually
Why Join Us?
- Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life.
- Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.
- Dynamic Work Environment: Working on cross-functional service teams to work directly with parish teams as an extension of their local team.
- Prayer: Demonstrates a strong personal prayer life and commitment to discerning and following God’s will, including regular participation in Mass and the Sacraments.
- Trust: Exercises independence, sound judgment, and accountability while managing multiple priorities, especially in the Director’s absence.
- Collaboration: Builds strong relationships across diocesan offices, parishes, schools, and Archdiocesan Seminaries; collaborates effectively and contributes to thoughtful, creative solutions. Familiarity with the Catholic faith and ability to engage young adults is preferred.
- Office Operations & Administrative Support: Manage daily office functions, coordinate the Director’s communications and schedule, serve as a key liaison to the seminary, maintain organized records, and oversee updates to the department webpage.
- Seminarian Support & Coordination: Provide follow-up with vocation prospects, manage seminarian files and applicant screening with discretion, and coordinate financial aid requests and reimbursements in alignment with established guidelines.
- Program & Event Coordination: Plan and execute retreats and summer programs, managing logistics, travel, and communications while ensuring all details are carried out with excellence and care.
- Budgeting & Financial Administration: Support budget development and oversight by tracking expenses, processing payments, and managing receipts and billing.
- Compliance & Relationship Management: Ensure accurate tracking and distribution of formation documentation, maintain compliance with diocesan and legal requirements, and cultivate strong relationships with internal leaders and external partners.
What We’re Looking For
- Be a fully initiated Catholic in communion of the Catholic Church and intentionally loving out the five precepts of the Church (CCC 2041 – 2043).
- Align with the values and mission of the Catholic Church in an Apostolic Age.
- Strong commitment to Catholicism and the New Evangelization.
- Bachelor’s degree or higher preferred.
- 5 years of administrative support experience, ideally in an office, nonprofit, or similar professional environment.
- Strong organizational and time management skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook), SharePoint, and Teams required.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Availability: Expected to work or coordinate volunteers for weekend events throughout the year (approximately 20 weekends annually, typically one day per weekend), with occasional evening commitments as needed.
- Valid driver’s license and ability to travel to parishes and event locations.
- Comprehensive health, dental and vision coverage options
- Virtual care with MyCatholicDoctor.com
- Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy.
- Natural Family Planning up to $500 per year for education, supplies, and materials.
- Maternity Management Program Guidance and educational materials
- Parental Leave
- Generous Paid Time Off: 22 days starting (accrued) 18 paid holidays (including the full week between Christmas and New Year’s.
- Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals.
- Employer-Paid Life Insurance, and Short & Long-term disability
- Catholic Biblical School: Free and discount courses
Salary Description $59,000 - $64,000 annually
Salary : $59,000 - $64,000