Executive Assistant - OCS

Are you ready to bring your professional expertise and faith together in service of the Church’s mission? The Archdiocese of Denver is seeking a highly organized, proactive, and mission-driven Executive Assistant to provide high-level support to the Superintendent and the Office of Catholic Schools (OCS). This role serves as a trusted partner to leadership, ensuring seamless operations, effective communication, and strategic administrative support across the office.

Why Join Us?

• Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life.
• Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.
• Dynamic Work Environment: Working on cross-functional service teams to work directly with parish teams as an extension of their local team.
  
  

Key Job Responsibilities

• Financial Support: Provide comprehensive financial support by partnering on budget preparation, reconciling financial reports, managing purchases, processing invoices and expenses, and coordinating stipend requests.
• Calendar Management: Manage and optimize the Superintendent’s calendar by scheduling and prioritizing meetings, coordinating logistics, resolving conflicts, and ensuring timely preparation with agendas and materials aligned to organizational priorities.
• Meeting Coordination: Coordinate and execute meetings by developing agendas, preparing materials and presentations, managing logistics and participation tracking, and compiling and sharing evaluation results.
• Records Retention and File Management: Oversee records retention and file management by maintaining physical and digital records, managing SharePoint and Teams, ensuring compliance with retention guidelines, supporting HR needs, and coordinating transcript and reporting processes.
• Executive & Administrative Support: Provide high-level executive and administrative support through strategic planning, professional communication, and preparation of memos, reports, and leadership materials aligned with organizational priorities.
• Communications and Coordination: Lead communications and coordination by supporting the Board of Members, managing meeting materials and records, serving as a primary point of contact for inquiries, and facilitating clear, timely communication across stakeholders and internal teams.
  
  

Requirements

What We’re Looking For

• Be a fully initiated Catholic in communion of the Catholic Church and intentionally loving out the five precepts of the Church (CCC 2041 – 2043).
• Understand and align with the values and mission of the Catholic Church in an apostolic age
• Strong commitment to Catholicism and the New Evangelization; able to coordinate and lead team efforts.
• High school diploma or equivalent required; associate’s degree or higher preferred.
• 5 years of administrative support experience, ideally in an office, school, nonprofit, or similar professional environment.
• Experience with financial processing (invoices, expense reports, budget support) preferred.
• Proficiency in Microsoft Office, SharePoint, and Teams required; familiarity with accounting/ERP systems (e.g., Intacct) a plus.
• Strong written and verbal communication skills, with ability to prepare documents and meeting materials.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and time management skills.
• Ability to manage multiple tasks and deadlines.
• Experience supporting multiple leaders or departments simultaneously is helpful.
• Proficiency with Microsoft Office, SharePoint, Teams, and digital file systems.
• Valid driver’s license and ability to travel to parishes and event locations.
  
  

Great Benefits

• Comprehensive health, dental and vision coverage options
• Virtual care with MyCatholicDoctor.com
• Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy.
• Natural Family Planning up to $500 per year for education, supplies, and materials.
• Maternity Management Program Guidance and educational materials
• Parental Leave
• Generous Paid Time Off: 22 days starting (accrued) 18 paid holidays (including the full week between Christmas and New Year’s.
• Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals.
• Employer-Paid Life Insurance, and Short & Long-term disability
• Catholic Biblical School: Free and discount courses
  
  

Application Deadline: April 24, 2026

Salary Description $24.04 - $28.85 per hour