What are the responsibilities and job description for the Administrative Assistant position at Arcadia Family of Companies?
The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve.
Why Join Us
Employees are the heart of all we do. We foster an environment of kindness, compassion, and respect. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first. Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued!
Enjoy the Benefits
- Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
- Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
- Free Employee Meals: More time to relax and let our chefs take care of your meals.
- Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
- Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
- Professional Development:
- Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs)
- Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!
What You’ll Do
To provide administrative support for the Environmental Services department and manage the administrative office function.
Arcadia Retirement Residence
- Full-Time (40 hours per week) Monday - Friday, 7:30 am - 3:30 pm
Pay Range
- $19.17 to $24.00 Hourly
Responsibilities
- Performs administrative support duties for Environmental Services.
- Assigns and checks for work orders for the Home & Community Based Programs.
- Coordinates department purchasing under guidance of the Environmental Services Manager.
- Codes all invoices for review by the Environmental Services Manager.
- Maintains inventory of all maintenance and housekeeping supplies.
- Assists with responding to residents, vendors and staff, and independently giving information and handling inquiries when possible and as requested.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience
Bachelor’s degree (B.A.) from a 4 year college or university preferred; or two to four years related experience and/or training; or equivalent combination of education and experience.
Computer Skills
Proficiency in MS Office Suite, includes, MS Word, Excel, PowerPoint, and Outlook.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
While performing their essential functions, employees are occasionally exposed to the following conditions:
- Air-conditioned office environment
- Indoors without air conditioning
- Outdoors—all types of weather
- Hazardous materials
Arcadia Family of Companies is comprised of the following non-profit organizations:
Arcadia
15 Craigside
Arcadia Adult Day Care and Day Health Center
Arcadia Home Health and Home Care Services
Arcadia at Home
Hale Ola Kino by Arcadia
Arcadia Family of Companies is an Equal Opportunity Employer
Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by federal or state law.
Salary : $19 - $24
