APPLICANTS MUST RESIDE IN HAWAII

POSITION SUMMARY

University Health Partners of Hawaii is the Faculty Practice of the John A Burns School of Medicine (JABSOM). In conjunction with the State of Hawaii's Department of Health - Alcohol and Drug Abuse Division, JABSOM and UHP are expanding Hawaii UTelehealth (HUT) to provide access to no-cost addiction medicine treatment for the State of Hawaii. Our new Telehealth Addiction Medicine program is founded on the belief that everyone deserves a path to recovery. We aim to provide evidence-based, patient-centered, and non-judgmental care for individuals with substance use disorders (SUDs), meeting them wherever they are in their journey.

The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operations within the department. This role involves managing schedules, preparing documents, maintaining records, and assisting with various projects to facilitate departmental goals.

Please see the attached job description for more information.

Location: 100% Remote

Full-Time Mon-Fri 8:00am - 5:00pm. 

ESSENTIAL JOB DUTIES AND FUNCTIONS

• Create and manage spreadsheets and databases.

• Manages calendars, schedules appointments, and coordinates meetings.

• Prepares, edits, and distributes correspondence, reports, presentations, and other documents.

• Maintains organized filing systems, both electronic and physical.

• Screens and directs incoming calls and visitors.

• Orders and maintains office supplies and equipment.

• Assists with data entry and maintains databases.

• Compiles and reconciles expense reports.

• Assists with special projects as assigned.

• Assists with billing processes, including invoice preparation and tracking.

• Supports contract administration and record-keeping.

• Prepares financial reports and assists with budget reconciliation.

• Complies with all legal requirements and company policies.

• Performs all other duties as assigned.

MINIMUM QUALIFICATION REQUIREMENTS

Education/Training/Experience

• High school diploma or equivalent. 
• 2 years of administrative support experience.

Skills Knowledge

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.

BENEFITS   

• The opportunity to work on the cutting edge of healthcare and transform lives for the people of Hawaii
• New employees receive 25 days of paid time off (PTO) during their first year.
• 100% employee health, vision and dental coverage.
• Flexible spending plan  
• Retirement plan with up to 3% dollar-for-dollar company matching contributions
• 100% company paid group Life/AD&D/LTD insurance   
• Employee assistance program (EAP)  
• Pet Insurance, Prepaid legal with competitive rates   

UHP is an EEO/AAP Employer.