What are the responsibilities and job description for the Senior Administrative Assistant [208146] position at Aquent?
About The Role
We are seeking a Senior Administrative Assistant to join a dynamic, fast-paced apparel distribution team. This is a temp backfill position supporting operations onsite in Byhalia, MS (approximately 30 minutes from Memphis). The role follows a traditional hybrid schedule with Fridays remote.
What You’ll Do
You’ll perform a wide range of administrative duties in support of a General Manager and large, diverse team, including complex calendar and conference room management, travel booking, meeting and event coordination, food order management, and expense report and purchase order preparation. You’ll also produce, edit, and reformat documents and correspondence, update organizational charts, coordinate department or equipment moves, and maintain shared drives and internal sites.
This role also requires creating high-quality PowerPoint presentations under tight timeframes and building complex Excel spreadsheets that incorporate data from multiple sources. You may be responsible for maintaining ongoing reports, databases, and department websites as needed.
What You Bring
Global leader in athletic footwear, apparel, and equipment. Our client focuses on innovation, performance, and marketing, partnering with top athletes and teams. The company emphasizes sustainability and digital advancements to enhance the sports experience.
We are seeking a Senior Administrative Assistant to join a dynamic, fast-paced apparel distribution team. This is a temp backfill position supporting operations onsite in Byhalia, MS (approximately 30 minutes from Memphis). The role follows a traditional hybrid schedule with Fridays remote.
What You’ll Do
You’ll perform a wide range of administrative duties in support of a General Manager and large, diverse team, including complex calendar and conference room management, travel booking, meeting and event coordination, food order management, and expense report and purchase order preparation. You’ll also produce, edit, and reformat documents and correspondence, update organizational charts, coordinate department or equipment moves, and maintain shared drives and internal sites.
This role also requires creating high-quality PowerPoint presentations under tight timeframes and building complex Excel spreadsheets that incorporate data from multiple sources. You may be responsible for maintaining ongoing reports, databases, and department websites as needed.
What You Bring
- 5 years of administrative experience required; education is flexible
- Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Coupa
- Ability to manage conference rooms, calendars, food orders, and expense reports with ease
- Excellent written and verbal communication skills; comfortable engaging with leads and senior-level stakeholders
- Proven ability to work in a fast-paced, sometimes ambiguous environment with a high degree of independence
- Strong organizational skills with the ability to prioritize multiple tasks and follow through to completion
- Experience handling confidential and sensitive information with discretion
- Experience working with budgets is strongly preferred
- Outgoing, personable, and team-oriented personality is essential
- Ability to occasionally work outside of core business hours
- About Aquent Talent:** Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.
Global leader in athletic footwear, apparel, and equipment. Our client focuses on innovation, performance, and marketing, partnering with top athletes and teams. The company emphasizes sustainability and digital advancements to enhance the sports experience.
Salary : $24 - $26