What are the responsibilities and job description for the Administrative Assistant position at Aquatic Dreams Inc?
Job Title: Administrative Assistant
Company: Aquatic Dreams
Location: Modesto, CA
Position Type: Part-Time Minimum of 25 hours a week.
Job Summary
We are seeking a dynamic, highly organized, and detail-oriented Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office and retail operations, ensuring smooth daily functions and providing exceptional support to our staff, vendors, and clients.
This paid, part-time position offers an exciting opportunity to grow with a thriving organization. The ideal candidate is proactive, tech-savvy, fiercely organized, and passionate about delivering outstanding customer service in a fast-paced environment.
Key Responsibilities
- Swim Lesson & Calendar Management: Coordinate and manage swim lesson scheduling, track registration details, and assist clients with booking and inquiries.
- Retail Shop & Clerical Support: Assist with the daily administrative operations of our retail shop, including processing orders, inventory tracking, and managing vendor communications.
- Travel & Trip Coordination: Assist leadership and business associates with travel arrangements, itineraries, and logistics for shop trips and professional travel.
- Customer & Vendor Relations: Act as a primary point of contact for clients and vendors via phone, email, and in-person, maintaining a warm, professional, and helpful attitude.
- Digital & Systems Management: Utilize and maintain internal digital toolkits, scheduling systems, and office software to ensure data accuracy and streamlined workflows.
- Office Administration: Maintain organized digital and physical filing systems, perform accurate data entry, proofread documents, and assist with basic expense tracking or bookkeeping support as needed.
Skills & QualificationsRequired:
- High Tech-Literacy: Strong computer skills with proven proficiency in Microsoft Outlook/Office Suite, Google Workspace, and an aptitude for quickly mastering industry-specific management platforms.
- Sharp Attention to Detail: Exceptional organizational and proofreading skills, with a track record of accuracy in data entry and scheduling.
- Strong Communication: Professional phone etiquette and excellent interpersonal skills to support general swim program families and retail vendors alike.
- Time Management: The ability to prioritize multitasking efficiently and meet deadlines in a vibrant, active environment.
- Proactive Problem Solver: A self-starter attitude with the desire to learn our operations deeply and grow into expanded responsibilities.
Preferred:
- Prior Clerk or Administrative Experience: Previous experience in a retail, scheduling, or customer-facing administrative role.
- Personal Assistant Experience: Experience handling travel logistics or calendar coordination for management.
Why Join Aquatic Dreams?
Join us in creating an energetic workplace where your organizational talents make a real difference! This role is perfect for a detail-driven professional who is eager to build a foundational career in administrative operations while supporting a dedicated team. We value growth, precision, and a shared commitment to delivering top-tier service to our community
Pay: $23.00 - $26.00 per hour
Work Location: In person
Salary : $23 - $26