What are the responsibilities and job description for the Accounts Payable Specialist position at AquaShine Express Car Wash?
Company Description
AquaShine Express is dedicated to delivering exceptional express car wash services that leave vehicles impeccably clean with a brilliant AquaShine sparkle. Known for its customer-centric approach, AquaShine Express combines state-of-the-art technology and a friendly, efficient team to provide a seamless and time-conscious experience. We pride ourselves on superior service, ensuring customer satisfaction and a standout finish for every vehicle. Join our mission to uphold excellence and deliver unparalleled quality.
Role Description
We are seeking a dependable, detail-oriented Part-Time Accounts Payable Specialist to
manage bill payments for a multi-entity business. This role is responsible for ensuring bills are
paid accurately and on time, while exercising good judgment to flag large, unusual, or
questionable expenses for review before payment. This position requires someone who treats company funds with care, follows established
procedures, and understands the importance of controls and documentation.
Key Responsibilities
● Receive, review, and process vendor bills and invoices
● Ensure invoices are complete, accurate, and properly documented
● Code bills to the correct entity and general ledger account
● Schedule and process timely payments for routine, approved expenses
● Attach invoices and supporting documentation to all transactions
● Maintain clean and consistent vendor records
● Monitor due dates and avoid late fees
● Flag and escalate: Large-dollar invoices, Unusual or unexpected charges, New vendors or unfamiliar expenses, Invoices missing documentation or approval
● Communicate clearly with accounting leadership regarding payment questions or concerns.
Qualifications
● Prior experience in accounts payable or bookkeeping
● Experience with Brex, QuickBooks Online, Rillet, Ramp preferred
● Strong attention to detail and organizational skills
● High level of reliability, discretion, and professionalism
● Ability to follow written procedures and workflows
This role is critical to maintaining strong vendor relationships, clean financial records, and
disciplined cash management.