What are the responsibilities and job description for the Staff Accountant position at AquantUs, LLC?
Staff Accountant (contract-to-hire) with one of the largest industrial equipment dealers in North America.
Summary
The Staff Accountant is responsible for accurate billing, cash application, collections coordination, and AR reporting. As proficiency increases, the position will expand to include select month-end and reconciliation responsibilities to support the accounting team.
The contract assignment will begin immediately and is expected to last 3-6 months before potentially converting to permanent.
Interested Candidates May Apply With The Following Information
Summary
The Staff Accountant is responsible for accurate billing, cash application, collections coordination, and AR reporting. As proficiency increases, the position will expand to include select month-end and reconciliation responsibilities to support the accounting team.
The contract assignment will begin immediately and is expected to last 3-6 months before potentially converting to permanent.
Interested Candidates May Apply With The Following Information
- Current resume
- First available start date
- Hourly rate
- Generate and issue customer invoices accurately and timely
- Apply customer payments (ACH, wire, check, credit card)
- Maintain accurate AR subledger records
- Monitor AR aging and proactively follow up on past-due accounts
- Communicate professionally with customers regarding billing discrepancies
- Resolve invoice disputes in coordination with Sales and Operations
- Maintain organized digital records of invoices and customer documentation
- Confirm exemption documentation is present in NetSuite prior to applying tax-exempt status to invoices.
- Follow up with Sales Support Manager as needed for collection and upload of customer tax exemption documentation.
- Validate tax exemption documentation, escalating complex or ambiguous tax classification questions to the Controller for review.
- Issue customer invoices accurately and timely, ensuring tax treatment in NetSuite aligns with system settings and customer record configuration.
- Prepare weekly AR aging reports
- Reconcile AR subledger to general ledger
- Assist in maintaining strong internal controls over revenue and receivables
- Ensure documentation is audit-ready and well organized
- Ability to work fully on-site with regular access to the equipment yard
- Strong attention to detail and organizational skills
- Comfort working across multiple systems and coordinating with internal teams
- Confident communicator with sales, drivers, logistics contacts, partner yards, inventory and logistics colleagues.
- Comfortable prioritizing competing deadlines in a fast-paced sales environment
- Proficient with CRM systems, NetSuite, DocuSign, and collaborative workflow tools
- Bachelor’s degree in Accounting or Finance
- Internship or 0–2 years of accounting experience preferred
- Experience with Excel required
- ERP/accounting software exposure preferred