Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. If you excel at multitasking, possess strong computer literacy, and enjoy engaging with people, we want to hear from you!

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and managing a multi-line phone system with professionalism and courtesy.
• Handle incoming calls, directing inquiries efficiently while practicing excellent phone etiquette.
• Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office tools.
• Perform data entry tasks accurately into various databases Business Central and MS Excel.
• Coordinate travel arrangements and hotel accommodations for company projects.
• Assist with marketing media development and distribution functions.
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records.
• Support office management activities such as ordering supplies, managing inventory, and overseeing office equipment maintenance.
• Assist with proofreading and editing correspondence, reports, and other documents to ensure clarity and professionalism.
• Provide customer support by addressing inquiries promptly via phone or email, delivering exceptional service at all times.
• Support clerical duties such as photocopying, scanning, mailing, and organizing files for efficiency.
• Coordinate with team members on calendar management for appointments and deadlines to optimize time management.
• Perform basic bookkeeping tasks using Business Central software to assist with invoicing and expense tracking.
• Contribute to a positive office environment by demonstrating excellent customer service skills and maintaining a professional demeanor.

Requirements

• Proven experience in an office setting with strong organizational skills and attention to detail.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Accounts Receivable and general bookkeeping skills are highly desirable.
• Excellent communication skills in both English; bilingual abilities are a plus!
• Previous experience working at a front desk or as a receptionist is advantageous.
• Strong computer literacy with the ability to perform data entry accurately and efficiently.
• Exceptional phone etiquette with experience managing multi-line phone systems.
• Ability to handle multiple tasks simultaneously while maintaining accuracy under pressure.
• Experience in clerical work such as filing, proofreading, data entry, and document management.
• Knowledge of office management practices including supply ordering and equipment maintenance.
• Personal assistant or receptionist experience is beneficial for understanding client needs in specialized environments.
• Time management skills that enable prioritization of tasks effectively throughout the day.
• Join us in creating a vibrant workplace where your organizational talents shine! We’re committed to supporting your professional growth while fostering a positive environment that values dedication, initiative, and friendly service. This paid role offers an excellent platform for developing your administrative expertise while making a meaningful impact every day!

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $22 - $28