What are the responsibilities and job description for the Administrative Assistant position at IBP?
We are currently seeking a highly skilled and experienced Administrative Assistant to join the team!
Key Responsibilities:
- Assist Office Management in Accounts Receivable, Accounts Payable, Fleet, Reporting, Payroll (including prevailing wage & job costing)
- Provide administrative support to ensure efficient office operations
- Greet and assist visitors, clients, and employees
- Answer and direct calls to appropriate personnel
- Work closely with other administrative staff and supports other colleagues as needed
- Perform general administrative tasks, such as photocopying, scanning, and data entry
- Maintain and update electronic and physical filing systems
- Process and distribute incoming and outgoing mail and packages
- Operate and maintain office equipment, including printers, copiers, and fax machines.
- Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
- Present a positive and professional image for the organization
- Ability to travel periodically to branches on the West Coast is a plus
Preferred Qualifications:
- Excellent written and verbal communication skills
- Experience in Kronos, Alteryx, SharePoint and Power BI a plus
- Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook
- Easily adapt to changing situations, work-flow and deadlines
- Responded to situations is a positive manner and provide good customer service skills
- Strong organizational skills and good data entry skills
- Work in a very dynamic environment with deadlines
- Work independently and as a teammate
- Bachelor’s degree in business, economics marketing or accounting a plus
Schedule: Monday – Friday (8:00 am – 5:00 pm)
Pay: $19.00 - $25.00 per hour
Position requires a drug test be completed, contingent upon employment and a background check.
Physical demands:
The physical demands of an administrative assistant role are generally light, involving prolonged periods of sitting at a desk, frequent use of a computer and telephone, occasional lifting of light office supplies, and brief periods of walking or standing to retrieve documents or files.
Benefits:
- Medical, dental, and vision coverage
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
- Company Life Insurance
- 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
- Longevity Stock Program
- IBP Foundation
- Scholarship opportunities
- Employee Financial Assistance Program
- Paid vacation and holidays
- Opportunities for growth and advancement
BDI is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent service—these aren’t just words; they represent how Pacific Partners Insulation North does business. Whatever your needs, you can trust us to offer high-quality products and services.
Join us in shaping the future—explore your next career opportunity with BDI and become a valued member of our dynamic team!
EEO Statement
IBP is an equal-opportunity employer.
Salary : $19 - $25
