Administrative Assistant

This is a 100% Onsite role in Fremont, Mon-Fri Regular shift.

We are looking for an energetic individual to support our Office of the CTO Product Group leadership team. An ideal candidate is a self-starter, organized and can maintain high level of integrity and confidentiality. Have the ability to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable to make decisions with minimal oversight. Requires excellent communication and ability to work well with others in a fast-paced environment.

Qualifications:

• 6 years’ experience providing administrative and operational support for Director level executives
• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
• Professional proficiency with MS Suite (Outlook, Word, PowerPoint, Excel)

Responsibilities:

• Daily tasks may include, but are not limited to:
• Manage multiple executives’ calendars proactively reschedule and prioritize across global time zones and interna/external client schedule coordination.
• Schedule travel and create detailed travel itineraries both domestic and international (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
• Manage and coordinate team meetings and events to include, but not limited to holiday events, all employee meetings, and team building functions.
• Successfully plan and execute new hire setups with ordering supplies and equipment for onboarding.
• Coordinate interviews including but not limited to seeking availability for panel interviewers and candidate, arranging candidate travel and travel reimbursement.
• Creates purchase orders, payment requests and other department forms and documents.
• Manage Teams SharePoint sites and be the gatekeeper for confidential information.
• Provide support as needed for other leaders and staff members within the organization with miscellaneous tasks and duties.
• This position will work closely with other Administrative staff and may include being a backup as needed.

Our Client is a Fortune 350 company that engages in the design, manufacturing, marketing, and service of semiconductor processing equipment.