Receptionist & HR Administrative Assistant

Position Summary

The Receptionist & HR Administrative Assistant serves as the first point of contact for the organization while providing administrative support to the Human Resources department. This role is responsible for maintaining a professional, welcoming office environment and supporting key HR processes. The ideal candidate is organized, personable, discreet, and interested in growing within an HR-focused administrative role.

Essential Job Duties and Responsibilities

Receptionist & Office Administration

• Serve as the primary Receptionist contact, professionally greeting visitors, candidates, clients, and vendors, and notifying employees when guests arrive
• Answer and route incoming calls, respond to general inquiries, and take accurate messages
• Maintain a clean, organized, and professional reception area and conference rooms
• Coordinate office operations, including scheduled visitors, interviews, meetings, incoming mail and deliveries, and general office support such as copying, scanning, and office supply maintenance

HR Administrative & Recruitment Support

• Support the new hire and onboarding process, including preparing employment packets, coordinating orientations, andmaintainingonboarding documentation
• Create,maintain, and organize HR forms, employment documentation, and personnel records in a confidential manner
• Support recruitment efforts by coordinating interview schedules, communicating with candidates, conducting initial screening calls when needed, and managing recruitment-relatedcalendars,and hiringlogistics.
• Provide general administrative support to HR leadership as needed

Required Skills, Knowledge & Experience

• Professional, friendly communication skills with a strong customer service mindset
• Strong organizational skills with attention to detail, follow-up, and confidentiality
• Effective time management with the ability to multitask and coordinate schedules, meetings, and calendars
• Comfort supporting HR and recruitment administrative tasks
• Proficiencyin Microsoft Office and standard office systems
• Team-oriented, proactive, and dependable work style

Education and Qualifications

• High school diploma or equivalent required
• 1–3 years of experience in an administrative,frontdesk, or HR support role
• Bachelor’s degree preferred, ideally in Human Resources, Business Administration, or a related field
• Interest in growing and developing a career within Human Resources

Essential Physical & Environmental Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability tolift upto 15 pounds occasionally
• Standard office environment with frequent interaction with employees and visitors