Front Desk/Admin Cooridinator

Ready to Be the Face of a Growing Professional Office? We’re seeking a polished Administrative Assistant who thrives in a fast-paced, client-focused environment. This is a role where your organizational skills, attention to detail, and ability to juggle priorities will shine. If you love being the go-to person who keeps everything running smoothly, this is your chance to make a real impact. Why You’ll Love This Role: You’ll be the first point of contact for clients—answering phones, greeting visitors, and ensuring every interaction reflects professionalism and care. Beyond the front desk, you’ll dive into administrative tasks, maintain client files, manage email correspondence, and assist with billing. QuickBooks experience is a big plus, as you’ll help with invoicing and support financial processes. This position offers variety, growth, and the opportunity to learn new systems and expand your skills. What We’re Looking For: Experience: 2–3 years in an front desk/administrative role (professional services environment preferred). Tech Skills: Strong Word, Excel, and Outlook skills; QuickBooks and CRM experience are a plus. Professionalism: Excellent phone presence, polished communication skills, and the ability to handle sensitive client data with discretion. Organization: Strong attention to detail, time management, and ability to adapt to shifting priorities. Reliability: This is a 100% in-office role—dependability and a strong work ethic are essential. Day-to-Day Responsibilities: Answer phones and greet clients with professionalism. Schedule appointments and manage calendars. Maintain client files and CRM updates. Assist with billing and invoicing. Handle email correspondence and client inquiries. Support marketing efforts through social media and content updates. Jump in wherever needed—this is a small office where teamwork matters! Ideal Candidate Traits: Comfortable with multitasking and interruptions. Strong written and verbal communication skills. Ability to learn new systems quickly and take initiative. Previous experience supporting executives or business owners is a plus. If you’re ready to join a team where your contributions matter and your role will grow with you, apply today and bring your professionalism and energy to a dynamic office environment!Equal Opportunity Employer / Disabled / Protected VeteransThe Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdfThe pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdfFor temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdfWe also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.#1114Company DescriptionThis company offers growth and a great group of people to work with.

Salary : $58,000