What are the responsibilities and job description for the Administrative Coordinator position at AppleOne?
Position Summary
We are seeking a detail-oriented and proactive Administrative Coordinator to support our operations team. This role provides administrative support to the VP of Operations, Operations Managers, Supervisors, and Project Managers. The ideal candidate will also assist with general office operations, basic HR support, and coordination of internal events.
Key Responsibilities
Provide administrative support across the office and regional teams
Enter and maintain project data, including new projects and change orders, in the accounting system
Process invoices and purchase orders across various business lines (e.g., Security, Healthcare Technologies, Fire, etc.)
Support weekly operations, including planning meetings, service paperwork reconciliation, and timesheet data entry
Assist with vendor setup and request certificates of insurance as needed
Coordinate office operations, including ordering supplies and maintaining common areas
Support onboarding activities by assisting with new hire orientation and documentation
Help plan and coordinate company events and employee engagement activities
Perform research and assist with special projects as requested by leadership
Maintain customer satisfaction follow-up processes and assist with surveys
Support compliance by maintaining licensing records and registrations when applicable
Perform additional administrative duties as needed
Qualifications
Strong customer service skills with the ability to communicate professionally and effectively
Proficiency in Microsoft Outlook, Excel, and Word
Excellent organizational and multitasking skills
High attention to detail and accuracy
Strong verbal and written communication skills
Ability to collaborate and work effectively in a team environment
Education & Experience
High school diploma or equivalent required
Previous administrative, office management, or related experience preferred
Experience with vendor setup, licensing programs, or compliance processes is a plus
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1090
Company DescriptionWe are seeking a detail-oriented and proactive Administrative Coordinator to support our operations team. This role provides administrative support to the VP of Operations, Operations Managers, Supervisors, and Project Managers. The ideal candidate will also assist with general office operations, basic HR support, and coordination of internal events.
Key Responsibilities
Provide administrative support across the office and regional teams
Enter and maintain project data, including new projects and change orders, in the accounting system
Process invoices and purchase orders across various business lines (e.g., Security, Healthcare Technologies, Fire, etc.)
Support weekly operations, including planning meetings, service paperwork reconciliation, and timesheet data entry
Assist with vendor setup and request certificates of insurance as needed
Coordinate office operations, including ordering supplies and maintaining common areas
Support onboarding activities by assisting with new hire orientation and documentation
Help plan and coordinate company events and employee engagement activities
Perform research and assist with special projects as requested by leadership
Maintain customer satisfaction follow-up processes and assist with surveys
Support compliance by maintaining licensing records and registrations when applicable
Perform additional administrative duties as needed
Qualifications
Strong customer service skills with the ability to communicate professionally and effectively
Proficiency in Microsoft Outlook, Excel, and Word
Excellent organizational and multitasking skills
High attention to detail and accuracy
Strong verbal and written communication skills
Ability to collaborate and work effectively in a team environment
Education & Experience
High school diploma or equivalent required
Previous administrative, office management, or related experience preferred
Experience with vendor setup, licensing programs, or compliance processes is a plus
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1090
This company offers growth and a great group of people to work with.
Salary : $28