What are the responsibilities and job description for the Administrative Assistant position at AppleOne?
Administrative Assistant with experience supporting contract administration and a solid understanding of the construction industry. This role plays a key part in coordinating documentation, supporting project teams, and ensuring contracts and administrative processes run smoothly.
Key Responsibilities
Assist with the administration and tracking of construction contracts, change orders, and related documentation
Maintain organized and up-to-date contract files and project records
Prepare, review, and distribute contracts, amendments, purchase orders, and correspondence
Support project managers and operations teams with administrative and reporting tasks
Coordinate communication between internal teams, subcontractors, and vendors
Monitor contract deadlines, insurance certificates, and compliance requirements
Provide general administrative support including scheduling, data entry, and document control
Qualifications & Experience
2 years of experience in an administrative or contract support role, preferably within construction or a related industry
Familiarity with construction contracts, subcontract agreements, and project documentation
Strong organizational skills with high attention to detail
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management or construction software is a plus
Ability to manage multiple tasks in a fast-paced environment
Strong written and verbal communication skills
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1090
Company DescriptionKey Responsibilities
Assist with the administration and tracking of construction contracts, change orders, and related documentation
Maintain organized and up-to-date contract files and project records
Prepare, review, and distribute contracts, amendments, purchase orders, and correspondence
Support project managers and operations teams with administrative and reporting tasks
Coordinate communication between internal teams, subcontractors, and vendors
Monitor contract deadlines, insurance certificates, and compliance requirements
Provide general administrative support including scheduling, data entry, and document control
Qualifications & Experience
2 years of experience in an administrative or contract support role, preferably within construction or a related industry
Familiarity with construction contracts, subcontract agreements, and project documentation
Strong organizational skills with high attention to detail
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management or construction software is a plus
Ability to manage multiple tasks in a fast-paced environment
Strong written and verbal communication skills
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1090
This company offers growth and a great group of people to work with.
Salary : $28