Administrative Associate

Job Title: Administrative Operations Associate

Location: Clearwater, FL 33762, onsite (NOT remote or hybrid)

Schedule: Monday-Friday 8am-5pm

Assignment type: 6 month contract to start with potential for extension or permanent placement

Overview

We’re looking for a highly organized and detail-oriented Administrative Operations Associate to support a busy operations team. This position is ideal for someone who enjoys managing multiple priorities, thrives in a fast-paced environment, and takes pride in accuracy and efficiency. In this role, you’ll play a key part in ensuring smooth processing of documents and routine transactions while helping maintain compliance and operational excellence.

Key Responsibilities

Document Management & Tracking

• Retrieve and organize completed forms from vendors’ websites for processing.
• Upload and maintain accurate records within designated folders and systems.
• Create and update service requests to ensure accurate tracking of activity.

Operational & Transactional Support

• Assist with processing service requests across various departments, including but not limited to basic money movement transactions and account maintenance activities.
• Contribute to special projects and process improvement initiatives within the operations team.

Requirements

• Proficiency with Microsoft Office and Google Workspace tools.
• Exceptional data entry skills and attention to detail and accuracy.
• Strong written and verbal communication skills.
• Demonstrated ability to stay organized and meet deadlines in a dynamic work environment.
• Professional and discreet handling of confidential information.
• Ability to work independently and manage multiple priorities effectively.

Preferred Qualifications

• Prior experience in an operations or administrative support role, preferably in the financial or banking industry
• Familiarity with back-office workflows or transaction processing.
• Proven ability to manage sensitive information with professionalism.
• Strong organizational and time-management skills.