Purchasing Coordinator

Purchasing Coordinator

Responsibilities:

• Coordinate field deliveries, purchase goods and services needed to stock office supplies, materials, and HVAC equipment needed for all projects.
• Maintain records of equipment that has been ordered on Bill of Material.
• Coordinate with internal and external customers to maintain inventory levels and material stock.
• Evaluate vendors based on price, reliability, capability, and previous transaction history.
• Confirms shipping dates and addresses with vendors for orders with expedited shipping.
• Ship and monitor parts to customers by means of UPS and other carriers, as needed.
• Reports major shipping problems to project managers and coordinates resolution of issue.
• Ensures that purchasing documents are complete and accurate by reviewing order confirmations, shipping notifications and packing slips or proof of delivery for drop shipped orders.
• Maintains pricing histories and other vendor records.
• Document material and equipment deliveries to and from jobsites.
• Process and request all RMA’s

Required Skills/Abilities:

• Excellent verbal and written communication skills with proven negotiation skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Thorough understanding of purchasing procedures and policies.

Special Requirements:

• Operate Forklift (maintain current certification)
• Competent Person Training and Certification
• Fall Protection Training Certification
• Assist with Safety Program implementation for field and office personnel.
• Able to load and unload vehicles requiring various physical abilities (listed below).
• Able to back trucks and trailers in and out of service bays in warehouse.
• Performs other related duties as assigned.
• Shipping & Receiving
• Warehouse Inventory
• Field Personnel & Dispatching
• Fleet and Tool Management Assistance