What are the responsibilities and job description for the Executive Assistant position at AppleOne Employment Services?
Location: Shreveport, LA
Schedule: Monday – Friday
Salary: $50k - $55k
We are seeking a highly organized and proactive Executive Assistant to support senior leadership with daily administrative operations. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
The Executive Assistant will manage calendars, coordinate travel, support projects, and serve as a key liaison between executives, staff, and external partners.
Key Responsibilities
Calendar and Email Management
Manage complex executive calendars and schedule meetings
Prioritize and respond to high-volume email communications
Coordinate meeting logistics and maintain organized schedules
Travel and Logistics
Arrange domestic and international travel including flights, hotels, and transportation
Prepare travel itineraries and ensure smooth travel coordination
Communication and Liaison
Serve as a primary point of contact between executives, staff, board members, and external partners
Manage executive calls and email communications professionally
Document and Project Support
Draft, edit, and proofread presentations, reports, and internal communications
Assist with project coordination and follow-up on key initiatives
Administrative Support
Organize meetings and prepare agendas
Record meeting minutes and track action items
Maintain filing systems and documentation
Track and manage expense reports
Staff Support
Assist with onboarding or training support for staff as needed
Provide general administrative assistance across departments
Qualifications
Previous experience as an Executive Assistant
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to manage confidential information with professionalism
Proficiency in Microsoft Office or Google Workspace
Ability to multitask and work independently in a fast-paced environment
Apply today! www.appleone.com Thank you!
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Schedule: Monday – Friday
Salary: $50k - $55k
We are seeking a highly organized and proactive Executive Assistant to support senior leadership with daily administrative operations. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
The Executive Assistant will manage calendars, coordinate travel, support projects, and serve as a key liaison between executives, staff, and external partners.
Key Responsibilities
Calendar and Email Management
Manage complex executive calendars and schedule meetings
Prioritize and respond to high-volume email communications
Coordinate meeting logistics and maintain organized schedules
Travel and Logistics
Arrange domestic and international travel including flights, hotels, and transportation
Prepare travel itineraries and ensure smooth travel coordination
Communication and Liaison
Serve as a primary point of contact between executives, staff, board members, and external partners
Manage executive calls and email communications professionally
Document and Project Support
Draft, edit, and proofread presentations, reports, and internal communications
Assist with project coordination and follow-up on key initiatives
Administrative Support
Organize meetings and prepare agendas
Record meeting minutes and track action items
Maintain filing systems and documentation
Track and manage expense reports
Staff Support
Assist with onboarding or training support for staff as needed
Provide general administrative assistance across departments
Qualifications
Previous experience as an Executive Assistant
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to manage confidential information with professionalism
Proficiency in Microsoft Office or Google Workspace
Ability to multitask and work independently in a fast-paced environment
Apply today! www.appleone.com Thank you!
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Salary : $50,000 - $55,000